Staff Assistant II

19-Oct-2021

Faculty of Arts and Sciences

55839BR

Job-Specific Responsibilities

Reporting to the Director of Administration, the Staff II will provide general support to the Administrator, Chair, and Director of Undergraduate Studies. The Staff II processes confidential materials, supports the teaching staff, and acts as primary point of contact for students. Additional duties include the following:

• General reception and office support, including ordering supplies, reserving classrooms, and providing computer support to faculty and staff
• Maintain student records, student/faculty databases, and directory information
• Coordinate admissions process for students and hiring process for lecturers; act as first point of contact for all applicants
• Prepare Social Studies course catalog information
• Update and maintain department website; manage weekly newsletter
• Provide support for Social Studies 10: assist Course Director, order weekly catering, coordinate tutorial classrooms
• Coordinate event planning and set-up for social functions and lectures
• Edit and proofread handbooks and website
• Prepare dossiers for faculty reviews and promotions
• Assist with honors process
• Manage social media accounts
• Other responsibilities as required

Basic Qualifications

1+ years office experience

Additional Qualifications and Skills

Bachelor's degree preferred.
Strong MS Office skills and prior experience with database management.
Ability to manage complex and confidential information with discretion. Ability to handle several tasks simultaneously, set priorities, and to take initiative with projects. Ability to effectively and professionally communicate with faculty, staff, and students. Comfortable working in busy environment. Must work well independently and as part of a team. Must possess excellent verbal and written communication skills, as well as strong editing and proofreading skills. Prior experience with event planning a plus. Knowledge of various social media platforms preferred. Familiarity with Adobe Acrobat Pro and Google Docs preferred.

Working Conditions

*Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Additional Information

In order to be considered for this role, a cover letter is required. Candidates must be authorized to work in the United States. We regret that we cannot sponsor a work visa. 

Early evenings required at the beginning of the semester and for 3-4 events each semester. 

This position allows a small amount of flexibility for remote work but requires a significant on-campus presence during the academic year. 

All formal offers will be made by FAS HR.

Job Function

General Administration

Location

USA - MA - Cambridge

Job Code

403020 Staff Assistant II

Department

Committee on Degrees in Social Studies

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.