Sr. Shipping & Receiving Clerk

Updated: 8 months ago
Location: Saint Petersburg, FLORIDA
Job Type: FullTime
Deadline: The position may have been removed or expired!

Position Details

Department Number/Name: 0-0204-000/Administrative Services Business Center

Salary Plan: Staff

Job Code/Title: 0921/Sr Shipping & Receiving Clerk

Hiring Salary/Salary Range: $28,000 to $30,200

Position Number: 00032323



Administrative Services Business Center (ASBC) provides cost-effective and efficient financial and administrative support services to all departments and offices in Administrative Services. Administrative Services consists of Facilities Management, Human Resources, and Parking & Transportation Services. Facilities Management includes Emergency Management, Environmental Health & Safety, Planning, Design & Construction, Operations, and Campus Services.


This position is responsible for obtaining quotes from vendors, processing p-card orders or creating purchasing requisitions, printing purchase orders and placing orders for materials and supplies with vendors.  In addition, this position is responsible for receiving shipments and notifying customers for package pickup.
This position shall be responsible for recording and data entry of the following information into the database: Order date, Receiving Date, Pickup date, invoicing date, scanning date. This position shall be responsible for maintaining database accuracy and integrity. This position will assist in recordkeeping and the filing of completed paperwork.

SPECIAL REQUIREMENTS: This position is an essential personnel position.


  • Obtains price quotes from vendors for customers as needed. Obtain quotes, creates requisitions, places orders, and receives orders for Administrative Services.
  • Receives shipments daily and verifies material/supplies are accurate, then notifies customers for package pickup.
  • Records information on worksheet to track order date, receiving date, pickup date, invoicing date, and scanning date, then inputs information into the database. Responsible for maintaining database accuracy and integrity.
  • Processes p-card order receipts and invoices daily.
  • Assists in scanning documents, filing and recordkeeping daily.
  • Processes item returns efficiently, and works with the vendors directly to ensure return items are processed quickly.
  • Retrieves and delivers items in emergency situations as needed when needed.
  • Performs additional related duties as required.



This position requires a high school diploma or equivalent, and two years of appropriate experience. Appropriate college course work or vocational /technical training may substitute at and equivalent rate for the required experience. Some positions may require possession of a classified drivers license appropriate to the type of vehicle operated.


The preferred candidate shall have a minimum of four (4) years of experience obtaining Maintenance and Repair Operations (MRO) related supplies and materials for a large organization. Preference shall be given to candidates that have USF training and experience using the P-card program and the FAST accounting system.  In addition, a minimum of two years of forklift experience with a current license.


USF Tampa

Information for Applicants 

This position is subject to a Level #1 criminal background check.

Job Opening Number: 22712

Posting Date:  09/13/2019

Posting End Date: 09/27/2019

How to Claim Veteran's Preference

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida System is a high-impact, global research system dedicated to student success.  The USF System includes three institutions:  USF; USF St. Petersburg; and USF Sarasota-Manatee.  The institutions are separately accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.  All institutions have distinct missions and their own detailed strategic plans.  Serving over 48,000 students, the USF System has an annual budget of $1.6 billion and an annual economic impact of $4.4 billion.  USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees in the USF System, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities.  We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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