Sponsor Billing & Accounting Manager

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS) !

The Student Financial Services office is responsible for calculating student tuition and fee amounts, billing students for charges, collecting payment (both in person and online via 3rd party payment processor), processing financial aid disbursements, student refunds, past due student account collection, and applying 3rd party sponsor billing payments to student accounts. The Sponsor Billing and Accounting Manager position will work with 3rd party sponsor billing functions (tuition assistance) and various SFS accounting functions.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here: https://hr.uccs.edu/work-at-uccs .

The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023, known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: https://www.visitcos.com/ .

Job Duties:

• Develop and maintain sound internal fiscal controls for sponsor billing and accounting functions within
  student financial services.
• Manage day-to-day operations of all 3rd party sponsor billing (tuition assistance) functions within SFS
  department.
• Develop and implement efficient business processes for all 3rd party sponsor billing functions, that are
  consistent with SFS strategies. To include, but not limited to CU-SIS and OnBase development and
  implementation.
• Serve as a V.A. Certifying Official, authorized to sign and submit Department of Veterans Affairs
  documents verifying a student veteran’s enrollment, change in status, receipt of advance payment, and
  any other circumstances that affect the amount or duration of education assistance benefits.
• Build, maintain, and enhance close working relations with various on and off campus partners to
  include but not limited to Office of Veteran and Military Student Affairs, International Affairs, Bookstore,
  Financial Aid, Pre-Collegiate, Online and Academic Outreach, state and national VA and military
  representatives, Saudi Arabian Cultural Mission, Pikes Peak Workforce Center, etc.
• Ensure compliance with DOD MOU, Principles of Excellence and Veterans Administration (VA)
  regulations. To include maintenance of regular updates and any compliance survey/audit needs.
• Maintain expert knowledge of federal and state legislation, rules, regulations, policies, procedures, and
  benefits to ensure compliance with regulations governing veteran, military, vocational rehabilitation, and
  other student benefits.
• Update and maintain 3rd party sponsor billing specific systems and accounts. Such as AI (Air Force)
  Portal campus administrator, ArmyIgnitEd GoArmy Ed campus POC, DUNS number and CAGE code
  renewals in Sam.gov, and any other such requirements.
• Review and approve adjusting and correcting entries as needed in the CU-SIS system and finance GL
  to accurately account for 3rd party sponsor billing receivables and payments.
• Review and approve monthly reconciliations for 3rd party corporate accounts in CU-SIS and other SFS
  reconciliations assigned to tuition assistance specialist position.
• Use analytical skills to perform and/or approve account reconciliations and variance resolution for any
  of the 60+ various SFS GL accounts.
• Coordinate, oversee, and perform in the absence of tuition assistance specialist all SFS 3rd Party
  communications duties. To include but not limited to emails, phone scripts, website content, Nelnet
  message board, and other communications as approved by SFS leadership.
• Coordinate and oversee all Pikes Peak Workforce (PPWFC) yearly program renewal and new program
  submissions. Work with PPFC and tuition assistance specialist to maintain or enhance UCCS exposure
  for PPWFC funding via approved programs.
• Assist SFS IT staff with required CU-SIS regression testing, related to 3rd party sponsor billing
  functions, when system update bundles from Oracle are applied.
• Maintain and oversee all Chapter 31 VR&E processing including but not limited to payment
  reconciliation, maintenance of student accounts within CU-SIS to reflect estimated payments, and
  research any payment issues that do not meet the estimated credit placed on student accounts.
• Calculate tuition/fees for students, submit invoices for eligible students VA Education benefits, and
  tracking purchase orders (PO) using the Tungsten portal.
• Work with Budget and IT to set up new 3rd party programs. Maintain, calculate tuition/fees for the new
  3rd party programs.
• Audit bookstore receipts for accuracy and supporting documentation prior to billing. Work with
  bookstore staff to resolve any discrepancies identified.
• Supervisory duties, including but not limited to, annual evaluations, scheduling, coaching, and leave
  management.
• Maintain appropriate records and documents for compliance audits. Generate documentation related to
  external audit requests.
• Assist Director of Student Financial Services with other tasks and projects as assigned and provide
  reports as requested.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Work Location: Hybrid (50% remote, 50% on-site)

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: $54,667 - $72,889 per year

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado Colorado Springs offers excellent benefits , some of which include:

• Medical insurance, with the lowest cost option being $0 to the employee
• Dental, Vision, Life and Disability insurance
• Generous paid vacation and sick time accruals (14.67 hours of vacation and 10 hours of sick accrued per month, prorated if part-time)
• Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%
• Tuition Assistant Benefit available to you or a dependent
• Paid Parental Leave after 12 months of employment
• Off Campus Housing Resources

Tentative Search Timeline: 

• This posting will remain open until filled. 
• The potential employee start date is 5/1/24.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:

• Education: Bachelor’s degree
• Experience:
  • Experience in financial operations including but not limited to accounting,
    bookkeeping, budget management, student financial services/bursar, student accounts,
    financial aid or related experience
  • 1 year previous supervisory experience 

Preferred Qualifications:

• 2 years or more previous supervisory experience
• Experience with VA and/or military education benefits
• Designation as a Veterans Administration School Certifying Official
• Accounting and/or finance related experience, to include account reconciliation experience
• CU Student Information System (CU-SIS) experience, Oracle Campus Solutions experience
• Hyland OnBase experience
• 3 years experience with VA and/or military education benefits .

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.