Site Coordinator

University of the Incarnate Word, United States

Updated: about 17 hours ago
Location: San Antonio, TEXAS
Job Type: FullTime
Deadline: 18 Sep 2026

Position Details
Position Information


Position Title Site Coordinator
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Site Coordinator is responsible for supporting 3rd and 4th year osteopathic medical students in the School of Osteopathic Medicine. The Site Coordinator reports to the Clinical Administrative Support Manager.
The School of Osteopathic Medicine educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery, and innovation.
This position will work out of the UIW School of Osteopathic Medicine Office that is located at the Brooks City Base location. Note that this position is eligible for remote work up to 2 days per week after 6-12 months of successful employment.
This is an internal opening and only existing employees of UIW are eligible to apply.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties


Job Duty Name Essential Duties
Description of Job Duties
  • Serve as primary rotation point of contact for 3rd and 4th year medical students.
  • Create and coordinate clinical rotation rosters for assigned clinical sites.
  • Serve as liaison with associated clinical sites, staff, and physicians for rotation schedules and medical student onboarding.
  • Maintain data in the learning management system (LMS).
  • Assist medical students in the completion of all clinical site onboarding requirements.
  • Collaborate with core site directors to ensure rotation assignments are complete.
  • Collaborate with credentialing services to ensure credentialing and affiliation agreements are active.
  • Schedule and coordinate medical student meetings to establish individual rotation plans.
  • Ensure the timely completion of medical student and facilitator evaluations.
  • Assist with check-in and proctoring of tests, as needed.
  • Assist in set-up/tear-down and working assigned events.
  • Participate in approved professional development opportunities.
  • Perform other duties as assigned.

Qualifications


Knowledge Skills and Abilities
  • Proficiency in MS Outlook, Word, Excel, or similar systems.
  • Excellent communication skills, verbal, written, and interpersonal.
  • Excellent organization skills; detail orientated.
  • Ability to mange multiple priorities which may shift with little notice.
  • Strong customer service skills.
  • Ability to effectively work in a team environment.
  • Ability to work effectively with individuals from diverse communities and cultures.
  • Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Associates Degree or 60 college hours. Note that up to two (2) years of additional relevant experience will be considered for up to two (2) years of education.
Required Work Experience
Four (4) years of relevant experience in a complex office setting. Note that up to two (2) years of additional education will be considered for up to two (2) years of experience.
Preferred Qualifications
  • Experience working in student support within higher education.
  • Experience working with learning management systems.
  • Experience with database management.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Typical Monday through Friday 8am to 5pm with occasional extended hours/weekends to meet departmental needs.
Physical Demands
  • Ability to lift up to 25lbs of office/event materials.
  • Ability to reach overhead, bend, and squat to retrieve office/event materials.
  • Ability to push/pull event carts holding up to 40 lbs.
  • Ability to actively engage in events for extended periods of time.
  • Ability to regularly move about campus and event venues to actively engage faculty, staff, clinical residents, and potential/current students, as well as attend meetings on and off campus.

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