Senior Project Administrator II, Team Lead

Job Title

Senior Project Administrator II, Team Lead

Agency

Texas A&M University

Department

Vice Pres For Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

 

Who we are

Sponsored Research Services (SRS) is a consortium of research administrators supporting Texas A&M University System members. We provide efficient and superior research administration services to members of The Texas A&M University System in Brazos County, Galveston and Qatar. SRS teams work with stakeholders to provide expertise and assistance with proposal submissions, in negotiation of external contracts, and in project administration throughout the life of the award. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What we want

SRS is seeking a Senior Project Administrator Team Lead who is responsible for independently serving as the Team Lead for a post-award team and working with an Assistant Director and post-award team to determine solutions to most-complex issues associated with sponsored research projects. The preferred candidate will have a bachelor’s degree and six years’ experience in administration in a business or university setting. We seek to hire a candidate who will support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. The successful candidate will enjoy working as part of a team in a fast-paced environment, providing exceptional customer service in a consultative manner, and will possess excellent communication skills. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Location Details: Due to the nature of this position, a hybrid work arrangement may be available for workplace flexibility.

Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.
• Six years’ experience in administration in a university setting or business environment.

Required Knowledge, Skills, and Abilities:

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy.
• Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.
• Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.
• Ability to work independently and with minimal supervision.
• Knowledge of word processing and spreadsheet software.
• Ability to multi-task and work cooperatively with others.

Preferred Education and Experience:

• Bachelor’s degree in business administration or related field.
• Six years’ experience in sponsored research projects management and/or accounting. 
• Experience within the A&M System or other university setting.
• Experience in post-award administration in a university setting.
• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.
• Progressively responsible budgeting and/or project administration experience.

Preferred Knowledge, Skills, and Abilities:

• Strong mathematical and comprehension skills.
• Advanced knowledge of Word, Excel and FAMIS, and/or Maestro. 
• Ability to work with people of diverse backgrounds.

Responsibilities:

• Project Coordination - Independently serves as the Team Lead for their post-award team. Responsible for supervising post-award team and will work with their Assistant Director and post-award team to determine solutions to most complex issues associated with sponsored projects. Coordinates most complex administrative and financial details with researchers, department heads, deans and other university staff with an emphasis on post-award administration of sponsored projects. Interprets/communicates award documents, sponsor regulations, federal, and state laws/regulations, System policies and member rules for/to researches and departmental staff. Contacts sponsors for revisions and approvals, which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests. Team Leads will work with their Assistant Director on post-award team’s workloads as well as effort management and training of the project support groups.

• Award Establishment and Monitoring - As a supervisor they will manage post-award teams award documentation and review of award terms and other financial information into the A&M System accounting and research administration systems which includes budget, revenue, billing requirements, Facilities and Administrative cost rates, cost-sharing commitments, compliance regulations and reporting requirements.

• Financial Review, Approval and Reporting - Approves financial commitments for compliance to sponsor guidelines on behalf of the member. Researches regulations to provide financial and regulatory guidance on most complex issues to researchers, departments and administrative offices. Provides financial data, as requested, to researchers, departments, members, sponsors and auditors. Monitors cost sharing committed to sponsor.

• Training and Supervision - Works with other Team Leads and Assistant Directors in training and mentoring post-award teams. Assists less experienced staff in making recommendations to Assistant Directors regarding complex and non-standard post award issues. Develops and presents recommendations to the Assistant Directors on policy and procedure development and provides input on strategic planning. Will be responsible for hiring and training post-award team.

• Financial Close-out - Initiates financial close-out of sponsored research projects according to sponsor guidelines. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.