Senior Grant Manager

16-Aug-2022

Harvard School of Dental Medicine

59426BR

Job Summary

The Harvard School of Dental Medicine (HSDM) is seeking a talented and experienced Senior Grants Manager to join our Office of Grants Management team.  Reporting to the Director of Grant Administration, the Senior Grants Manager is responsible for lifecycle sponsored award management, and for enforcing and complying with all sponsor and University research-related policies and procedures. The Senior Grants Manager’s portfolio will include contracts, grants, and cooperative agreements from federal agencies (primarily NIH, HRSA, NSF and DOD), industry sponsors, foundations, and foreign and international entities.

The Senior Grants Manager is expected to work closely with HSDM faculty and other PIs and researchers. Although the role is expected to function with a great deal of autonomy, the individual will collaborate with colleagues in the HSDM Office of Administration and Finance, the HMS Office of Research Administration (ORA), the Office for Sponsored Programs (OSP), and other Harvard and external colleagues as needed. This position requires a high level of collaboration, attention to detail, accuracy, and independent judgement.

Position Description

Pre-Award responsibilities include, but are not limited to:

• Managing the application process with researchers, subrecipient institutions, and other administrators to meet internal and external deadlines.
• Working with PIs to prepare and submit grant applications for basic and clinical research, ensuring that all sponsor guidelines are met.
• Advising researchers on funding opportunity requirements, as well as fiscal, administrative, and compliance policies and procedures.
• Preparation of project-specific budgets, including proper application of F&A costs.
• Entering proposals into Harvard’s system of record (GMAS) and sponsor portals (e.g., ASSIST, Grants.gov Workspace, Research.gov, ProposalCentral) and routing to ORA for institutional review, authorization, and submission.
• Drafting timely responses to Just-In-Time requests, including revised budgets, current and pending support, and compliance approvals (e.g., IRB, IACUC) information.

Post-Award responsibilities include, but are not limited to:

• Understanding and applying award terms and conditions, regularly reviewing study progress, and generating accurate and timely invoices to sponsors.
• Monitoring sponsored award expenditures to ensure that expenses are properly charged and reimbursed, according to award terms and conditions and within budget limits and timelines.
• Managing oversight of subrecipients, including ongoing monitoring of spending and of special terms and conditions.
• Preparing financial projection reports to analyze spending patterns and rates. Notifying PIs about funding shortfalls and planning for contingencies.
• Reviewing and approving payments, including vendor invoices, individual reimbursements, and other accounts payable and receivables up to $25k.
• Submitting timely payroll changes for faculty and staff.
• Maintaining accurate records of personnel effort and corresponding salary charges to sponsored awards and assisting faculty and staff with quarterly and annual effort certifications.
• Preparing progress reports and prior approval requests and routing them for institutional review, authorization, and submission to sponsors.
• Working with OSP to close out sponsored projects per award requirements.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum 5 years’ relevant work experience in pre-and post-award grants management.
• Advanced knowledge of sponsored research regulations.

Additional Qualifications and Skills

• Demonstrated knowledge of federal Uniform Guidance, NIHGPS, NSF PAPPG, and current issues in research administration.
• Experience using ASSIST, eRA Commons, Research.gov, Grants.gov Workspace and other sponsor systems.
• Proven ability to work both collaboratively and independently in the management of multiple projects in a fast-paced, deadline-driven environment.
• Must possess excellent written and verbal communication skills. Solid computer skills such as proficiency with Microsoft Office; intermediate to advanced Excel skills required.
• Demonstrated knowledge of financial principles, budget management, and financial analysis.
• Experience and working knowledge with clinical trials for the full span of an award preferred.

Working Conditions

Work Is performed in and office/clinical setting.  The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. The Harvard School of Dental Medicine will support flexible work schedules subject to individual departments’ business needs.

Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

Additional Information

Diversity Statement: The Harvard School of Dental Medicine values diversity among its faculty, staff, and students, is strongly committed to building a culturally diverse intellectual community, and strongly encourages applications from women and underrepresented groups.

• The Harvard School of Dental Medicine reserves the right to add or change duties as dictated by business needs.
• Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.

Location

USA - MA - Boston

Job Code

405007 Financial Professional (N)

Department

Administration and Finance

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.