Senior Director, Payroll Services

Job Profile Summary

Under general direction, this district-wide administrative position is responsible for administration of Broward College’s payroll systems while adhering to and administering the legally defined policies and procedures of payroll processes as determined by Federal, State and union contracts guidelines and regulations to ensure accurate and timely release of payroll compensation. This position will develop and control all tasks necessary to accomplish the organizations payroll processing objectives, including relationships with internal and external auditors and state and federal agencies. Responsible for the development and implementation of college payroll strategy, planning, communications and the marketing of payroll functions and related services. Performs related duties as assigned.

  

Minimum Education:

• Bachelor’s degree in Accounting, Finance, or related field.
• An equivalent combination of education and experience will be considered.

Minimum Experience/Training:

• Ten years of experience managing payroll functions including three years in post-secondary or higher education. 

• Proficiency in Microsoft Office applications.
• Desire experience with Workday payroll software, Florida Retirement System, union contracts, and processing payrolls over $100 million annually.

Minimum Certification/Licenses:

• Professional certification preferred.

Essential Functions:

• Annually- 5%: Plans and designs annual payroll calendars used to direct timely and accurate processing of payroll payments.
• Daily -10%: Executes the operational plan for area of responsibility and provides direction to staff, ensuring alignment with the division’s and College’s mission and vision. Assists with writing and interpreting College’s policies and procedures. Reviews sources of information for payroll implications (ex: IRS rulings, Florida Statutes, etc.). Maintains an up-to-date knowledge of payroll, IRS law, and State regulations.
• Daily -10%: Responsible for people management of the area, including recommendation of staffing, hiring, termination, and discipline, setting performance standards and evaluating staff, and staff development
• Daily-10%: Oversees and manages payroll processes and procedures.  Assists in resolving inconsistencies to ensure accuracy of payments. Monitors OneSource Virtual platform for periodic tax withholdings after each run and works with the vendor on addressing Plans and manages payroll internal control audit processes to ensure data integrity and works with different departments to resolve inconsistencies
• Daily -10%: Reviews, researches, and responds to inquiries related to wage payments and payroll deductions from employees and departments. Resolves payroll issues and/or discrepancies.  Provides the Budget office and budget managers with expense reports as requested.
• Daily-5%: Manages,  and approves payroll transactions in WD inbox: assign pay group, sick leave bonus, and time off requests. Processes wage garnishment orders from various vendors.
• Daily-5%: Responsible for researching and reporting system errors, troubleshooting system configuration as it relates to payroll, and creating help desk tickets for IT to review. Recommends system modifications for greater efficiency or per regulation changes.
• Daily-5%: Creates Journal entries based on information received from internal customers.
• Semi-monthly-5%: Runs settlement and associated integrations for on and off-cycle payments and reviews wire transfers for retirement payments and Bencor contributions.
• Monthly-5%: Provides payroll totals to Finance and provides explanation of expense fluctuations for monthly Warrants.
• Quarterly 5%: Reviews and reconciles quarterly employment reports (Federal 941) and corrects any discrepancies before tax filing deadlines.
• Bi-Annual-5%: Oversees, directs, and develops plans for testing and implementing new program features and enhancements.  Works in conjunction with other departments to ensure successful implementation of system updates and reports system problems to appropriate personnel.
• Annually -5%: Responsible for reconciling and approving the W-2 forms. Reconciles for accuracy, making corrections as needed prior to posting the forms, and reviews annual payroll tax filing.
• Annually -5%: Acts as liaison between Federal and State agencies and external auditors to facilitate the completion of payroll audits and serves as the primary contact for payroll items for the Financial and Operational audits.
• Other, as needed- 5%: Prepares analytical reports, analyzing payroll data, compiling data to present to management
• Other – 5%: Performs related duties as assigned.
• Knowledge, Skills, and Abilities:
• Knowledge of computerized payroll systems (such as Workday or ADP) for large organizations and all related state and federal reporting requirements.
• Working knowledge of generally accepted budgeting, accounting, and related financial management principles and practices.
• Working knowledge of the development and monitoring of the internal controls related to payroll.
• Able to work in a fast-paced environment and manage all aspects of multi-state payroll processing, including tax filing for over 3,000 employees.
• Be familiar with tax forms 940, 941, W-2,  UTC-6, and retirement plans such as Florida Retirement System (FRS), 401K, and 403B.
• Excellent verbal and written communications skills and be able to effectively communicate with all levels of the organization; provide excellent customer service.
• Recognize critical elements of problems, develop, and evaluate data, determine solutions, and make logical recommendations.
• Skill in researching and analyzing financial and non-financial information and arriving at logical conclusions.
• Ability to compile payroll, budget, audit, and accounting information and evaluate results for reasonableness; a good understanding of how payroll entries are posted into the general ledger.
• Project management skills: ability to prioritize and multi-task effectively.
• Ability to exercise initiative and judgment in analyzing problems and requests, and to make sound recommendations to executive college leadership.
• Ability to summarize processes, procedures, and financial information in writing in an easily understandable manner.
• Models inclusive excellence through specific actions that support the College’s diversity goals in the recruitment, hiring, and retention of talented and diverse staff. 
• In-depth knowledge and expertise in all aspects of own and related areas of the College, and pertinent interdependencies.
• General understanding of the external environment and how it affects academia in general and Broward in particular, including political, legal, environmental, educational, financial, and social influences.
• Strong knowledge of College’s structure, policies and practices, and the impact on own area
• Proven expertise in planning and executing operational plans, managing projects and/or programs, budgeting, and cost control.
• Strong managerial and team-building skills, and demonstrated ability to motivate and empower direct and indirect reports to achieve area priorities.
• Ability to partner with others across the College and externally to exchange information, collaborate on projects, share resources, etc.
• Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment
• Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues
  

Competencies:

Leadership & Results Orientation
Inspires and generates enthusiasm and commitment for the vision, mission, and core values of the College. Promotes employee growth and development through professional, technical, and academic programs and services. Makes effective decisions and produces results through strategic planning and development, implementation, and evaluation of programs and policies. Sets goals and priorities that maximize the use of resources available to consistently deliver results; compares work performance and outcomes against standards to achieve quality results; holds self and others accountable for achieving results and achieving a standard of excellence
 

Teamwork & Collaboration

Promotes quality teams through the effective use of the organization's performance management system (e.g. establishes performance standards, appraises staff accomplishments using developed standards, and takes action to reward and counsel as appropriate).

Models inclusive excellence through specific actions that support the College's diversity goals in the recruitment, hiring, and retention of talented and diverse faculty and staff
Continuous Improvement & Quality Service Orientation
Anticipates, identifies, diagnoses, and consults on potential or actual problem areas relating to program implementation and divisional goal achievement. Fosters an environment of respect, dignity, and compassion that affirms and empowers all of its members (students, faculty, staff, outside organizations, others you provide service to) while striving for the highest ethical standards and social responsibility
Innovation and Creativity - Successfully implements creative ideas to move the organization, processes, and systems forward. Introduces new concepts, models, practices, and services that serve to improve the College's value in the community
Resource Management & Technology
Develops and implements the most emergent technologies for the unit utilizing methods and strategies that create environments that are flexible and responsive to the needs of local and national trends and the College's mission. Plans, organizes, and manages resources to bring about the successful completion of specific project goals and objectives. Ensures the effective use of college resources, implements fiscally sound practices and environmentally sustainable initiatives

Job Title

Senior Director, Payroll Services

  

Position Number

P0046981

    

Job Status

Full time Temporary

    

Department

Controller

  

Location

Cypress Creek Administrative Center

    

Pay Grade

212

    

Salary

$77,838 - $89,513 (Salary commensurate with education and experience)

  

Work Shift

First Shift

   

Work Schedule

Monday-Friday/varies/weekends

   

Hours Per Week

37.5

   

Posting End Date

Open Until Filled

   

Comments

To be considered for this position, a completed online employment application form along with a cover letter, resume and unofficial transcript are required.

   

Designated Essential Personnel

No

   

FLSA Status

Exempt

   

Position Classification

Administrators

   

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to [email protected] or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf . 

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States.  You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

  

Diversity and Inclusion are a priority at Broward College
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.
For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.
Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [email protected].

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.