Accounts Payable & Financial Services Coordinator

Details

Posted: 13-Apr-24

Location: Winter Park, Florida

Type: Full-time

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: 5176909

Accounts Payable & Financial Services Coordinator
Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked-from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.
For the 15th consecutive year, Rollins College has been named a 'Great College to Work For'! Be a part of the Rollins experience and find a place where you belong. Ready to join us?
Our Service
Excellence Philosophy:
At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.
Click here to learn more about our commitment to Service Excellence at Rollins College.
Benefits & Perks:

• 25 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events, and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
• Plus More!

Additional Perks:

• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins offers a competitive salary, along with our generous benefits package! Click here to review our full benefits package .
Job
Summary:
As a member of the Finance team, the Accounts Payable (A/P) & Finance Services Coordinator plans, coordinates, and performs accounts payable operations, finance user support and functions, and works closely with department-based A/P and finance staff.
Essential Job Functions

• Serve as the lead system administrator for Chrome River, the college expense management platform:
• Submit tickets to Chrome River Help Desk for changes and additions to system
• Answer general questions related to Chrome River and Expense Management
• Provide direct customer support and training to users of the expense management platform
• Monitor daily feeds to/from Chrome River and Banner, the college's ERP
• Develop and review Chrome River analytical reports
• Maintain the A/P Inbox, including responding and addressing general finance emails.
• Monitor, track, and report expense report/invoice backlog on a weekly basis.
• Review invoices/requests for payment, for account propriety, business purpose, reasonableness and tax implications; Communicates with employees regarding all credit card/expense reimbursement report documentation standards and approvals.
• Provides support and documentation on internal processes for accounts payable as required for audit purposes.
• Communicate with Vendors and ensure vendor records are accurate through due diligence for new vendor set-up, maintenance, and update.
• Maintain abandoned property files and required reporting.
• Oversee secure payments to vendors twice weekly.
• Process domestic and international wires by established deadlines using online banking platform base on fraud prevention protocols.
• Ensure international vendors are correctly paid and recorded for tax purposes.
• Maintain the A/P Subsidiary Ledger, reconcile the Subsidiary ledger to general ledger, and prepare general ledger journal entries.
• Daily review and research of nightly posting reports for errors.
• Oversee compliance and timely filing of annual 1099-MISC and 1099-NEC forms.
• Interacts and responds to payment questions and issues from internal and external constituents.
• Ensures A/P records are maintained and organized in according with record keeping regulations.
• Implement improvement to processes, procedures, and workflow to create efficiencies. Contributes to the development of college-wide accounts payable related policies and procedures.
• Cross train with other accounting functions and collaborate on strategic initiatives to support the Finance Department.

Minimum Qualifications:

• High school education plus two years of business, technical, or college training, or college degree in business, accounting, or related field.
• At least four (4) years of job-related experience.

Knowledge, Skills, and Abilities:

• Knowledge of bookkeeping and accounting principles and practices.
• Extensive knowledge of computer operations and software.
• Proficiency with personal computers and desktop software for spreadsheet, database management, data access, and reporting.
• Knowledge of National Automated Clearing House Association (NACHA ACH) rules and regulations.
• Well organized with the ability to manage multiple tasks simultaneously.
• Knowledge of office methods and procedures and familiarity with the use of standard office equipment and accounting machines.
• Knowledge of rules and regulations pertaining to financial records.
• Ability to perform work involving written numerical data and to make arithmetic calculations rapidly and accurately.
• Ability to use automated equipment.

Work Environment:

• Campus-based, front-facing position, working in an office environment with other staff members.
• Work requires visual strain due to computer usage.

Instructions to Applicants:
To apply, please submit an application and upload the following materials:

Cover Letter

Resume

Screening of applications will begin immediately and continue until position is filled.
Diversity & Inclusion at Rollins:
Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences-from race and ethnicity to sexual orientation and political perspectives-as rich opportunities for understanding, learning, and growth. To learn more, please click here .
Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.
FLSA Status:
Exempt
Service Months:
12
To apply, visit https://jobs.rollins.edu/cw/en-us/job/493636/accounts-payable-financial-services-coordinator
Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked-from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.
For the 15th consecutive year, Rollins College has been named a 'Great College to Work For'! Be a part of the Rollins experience and find a place where you belong. Ready to join us?
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About Rollins College
Rollins College educates students for global citizenship and responsible leadership, empowering graduates to pursue meaningful lives and productive careers. We are committed to the liberal arts ethos and guided by its values and ideals. Our guiding principles are excellence, innovation, and community. Rollins is a comprehensive liberal arts college. Rollins is nationally recognized for its distinctive undergraduate and selected graduate programs. We provide opportunities to explore diverse intellectual, spiritual, and aesthetic traditions. We are dedicated to scholarship, academic achievement, creative accomplishment, cultural enrichment, social responsibility, and environmental stewardship. We value excellence in teaching and rigorous, transformative education in a healthy, responsive, and inclusive environment.
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