Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M University

Department

Office for Student Success

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Office for Student Success provides leadership for a collaborative campus-wide culture for undergraduate student success through programs and services that empower, equip, and engage students and support university goals of improved retention and graduation rates and decreased achievement disparities.

What We Want

The Office for Student Success is seeking a Senior Administrative Coordinator II to help ensure smooth administrative functioning of a department containing five student success units and a charge to directly support thousands of students in alignment with the university's student retention and graduation goals. We are looking for an individual who believes in our mission and who takes pride in the administrative work that enables our team to advance student success outcomes. The person in this position will lead a team of administrative coordinators working collectively and cohesively to support our office. The ideal candidate will therefore have significant office management experience, superb organizational skills, attention to detail, a spirit of service, and the ability to work well in a team environment are critical to success in this position. If the above description matches what you are seeking, we invite you to apply for this opportunity.

What You Need to Know

Salary Range: $50,162.00 - $64,480.00 (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Seven years of related experience.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multitask and work cooperatively with others.

• Strong interpersonal, planning, and organizational skills.

• Excellent verbal and written communication skills.

Preferred Qualifications:

• Microsoft Office Suite.

• Leadership experience.

• Zoom or other teleconference platforms.

Responsibilities

Office Management

• Coordinates administrative support functions for the entire Office for Student Success.

• Serves as an office manager.

• Develops and approves schedules, priorities, and standards for achieving administrative operation goals under the direction of the Executive Director.

• Convenes other administrative staff in the office to coordinate services and standardize practices.

• Develops, plans, and coordinates administrative activities and services related to scheduling, program planning, and overall office functioning.

• Develops, evaluates, monitors, and ensures adherence to office procedures.

• Performs other duties as assigned.

Project management

• Provides administrative support of programs, projects, and initiatives of the entire Office for Student Success.

• Monitors project timelines, coordinates with leadership/unit needs, and works to identify and trouble shoot issues.

• Develops, adapts, combines, and makes improvements to services, processes, or programs in conjunction with the Executive Director and OSS unit leadership.

• Assists with the procurement of items needed for promotional and outreach efforts.

• Interfaces with a variety of university departments and external vendors and service providers.

• Assists with logistics for a variety of Office for Student Success projects such as special events, courses, meetings, conferences, and workshops.

Operations Oversight and Coordination

• Formulates, interprets, and/or implements management policies or operating practices to support the efficiency and effectiveness of operations of the Office for Student Success.

• Develops administrative and technical procedures.

• Researches, interprets, compiles, and responds to inquiries about OSS programs, services, and policies and procedures under the direction of the Executive Director.

• Oversees the administrative components of hiring and onboarding new employees as well as the processing of outbound employees.

• Coordinates the maintenance of office supplies and equipment.

• Coordinates purchasing, payroll, interdepartmental transfers, venue and room reservations, and related operational matters.

Support the Executive Director

• Manage the Executive Director’s calendar, scheduling and rearranging meetings as necessary.

• Coordinate travel arrangements and prepare itineraries.

• Manage purchases and support initiatives as necessary.

• Draft documents and forms for signature.

Supervision

• Supervise, train, and evaluate full-time administrative coordinators and part-time student workers.

• Assigns tasks and evaluates job progress.

Why Texas A&M University?  

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days of annual paid holidays. 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month.

• Automatically enrollment in the Teacher Retirement System of Texas.

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee.

For additional information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.