Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University

Department

School of Performance, Visualization & Fine Arts

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment  

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

Who we are 

The School of Performance, Visualization and Fine Arts is for students who love to imagine, create, learn, and grow. It’s for those who love to explore new ways of seeing the world and who understand the magic that can happen when beauty and technology merge. Students will gain the practical, real-world skills and theoretical frameworks needed to become leaders in the highly competitive fine arts world of the 21st century. The visual and performing arts are well-established and respected programs at Texas A&M University. They include dancers, directors, computer graphics engineers, composers, art historians, sound technologists—and much more. Effective September 1, 2022, our Dance Science, Performance Studies, and Visualization programs joined forces—and over time, are significantly expanding—to combine these strengths with world-renowned Aggie expertise in science, engineering, and technology.  What else is ahead? One priority is a new, $175 million, state-of-the-art performing arts building that will also be a hub of engagement, creation, and discovery for future generations of Aggies in the fine arts. We can’t wait to get started, and we hope you’ll be part of our journey.  

What we want 

The Senior Administrative Coordinator I, is responsible for providing high level administrative support to the sections and serves as a contact for communication and information related to the section leader and faculty. Excellent interpersonal, written and communication skills are essential as this position serves as a liaison between section leaders, faculty, and the office of PVFA Faculty Affairs. We are looking for a collaborative, versatile team player who is dependable and demonstrates initiative. Time management, flexibility, and the ability to work as a motivated self-starter are all crucial for success in this position. The ideal candidate prioritizes professionalism, works well within deadlines and is capable of applying strong organizational skills while being flexible in their daily routine. If you meet the qualifications below, we invite you to apply for this excellent opportunity.

What you need to know 

Salary: Compensation will be commensurate to selected hire’s experience.  

Cover Letter/Resume : A cover letter and resume may assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. 

Qualifications

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Six years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Excellent interpersonal, written and communication skills.

• Experience with spreadsheet, and presentation applications.

• High attention to detail and excellent problem-solving skills.

• High degree of self-initiative and ability to think and work independently.

• Ability to work with groups of people and be helpful, respectful, approachable, and team oriented.

• Strong planning and organization skills with a high level of confidentiality maintained

Preferred Qualifications:

• Experience in task management and managing business operations.

• Eight years of administrative experience. 

• Administrative experience working in higher education.

• Experience with TAMU policies and procedures as they pertain to faculty matters.

• Use of Interfolio (Faculty Search, Faculty RPT, Faculty 180), Concur

Essential Duties/Tasks

Administration:

• Provides complex administrative support for the assigned section chairs of the School of Performance, Visualization and Fine Arts.

• Participates in the planning and execution of administrative operations.

• Makes recommendations for process improvements, administrative changes, or new initiatives.

• Handles complex confidential issues.

• Formulates, interprets, and implements policies, rules, and regulations.

• Oversees evaluation of documents submitted for administrator’s signature.

• Provides support for long-range planning and scheduling activities.

• Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.

• Assists in the preparation of faculty annual reviews, mid-term reviews, and post-tenure reviews.

• Works closely and in collaboration with PVFA Faculty Affairs office and serves as a liaison between section leaders and faculty and the PVFA Faculty Affairs office.

• Provides backup for other section support staff.

Faculty Recruiting:

• Coordinates travel and itineraries for faculty candidates and seminar speakers.

• Coordinates recruiting visits and schedules meeting rooms.

• Coordinates preparation, dissemination, and retention of meetings and search materials.

• Provides support for faculty search committee chairs.

• Coordinates onboarding for new faculty and employment paperwork such as processing visas, parking, etc.

• Processes payments and creates expense reports in Concur for any expenses incurred for faculty searches.

System Records Management:

• Serves as a liaison between the Dean’s office administrative staff, business office, assigned section leaders.

• Coordinates draft responses on behalf of the section leaders that may require conducting research and applying policies and procedures.

• Reviews and coordinates signature items, such as proposals that require the section leader and dean’s office approval.

• Maintains retention of faculty search materials.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.