Section Head’s Assistant, School of Integrated Plant Science (Hybrid)

   

About the The College of Agriculture and Life Sciences

The College of Agriculture and Life Sciences is a pioneer of purpose-driven science and Cornell University’s second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being.

About the School of Integrative of Plant Science (SIPS)

The CALS School of Integrative of Plant Science (SIPS ) is composed of five sections:  Soil & Crop Sciences, Horticulture, Plant Biology, Plant Breeding & Genetics, and Plant Pathology and Plant-Microbe Biology (PPPMB).  Collectively, SIPS has 100+ faculty, 200+ PhD/MS/MPS graduate students in six fields, and 600+ other employees, located in Ithaca, Geneva, and other satellite locations across New York State.  The school offers a multidisciplinary undergraduate major in Plant Science and is also home to the Agricultural Sciences major. SIPS faculty also contribute to the Biology, Global Development, and Viticulture & Enology majors.  This position is part of the school administration and supports the Horticulture Section and the PPPMB Section, providing professional administrative support to the two Section Heads.  The sections have a physical presence in both the Ithaca and Geneva (AgriTech) campuses with students, faculty, and staff in both locations. This position is based in Ithaca.

The Opportunity

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

As the Section Head’s Assistant, you will provide high level administrative support to two section heads (Horticulture and PPPMB) and assists with academic section processes, including, but not limited to:

• Coordinating information and materials for section heads' offices.
• Managing section heads' calendars and appointments.
• Answering inquiries about the sections' programs.
• Managing sensitive and/or confidential materials with discretion (both written and verbal).
• Coordinating academic appointments.
• Fostering excellent working relationships within and outside of the sections.
• Facilitating interactions and communications involving section heads and faculty, staff, students, visitors, and other college and university offices.
• Supporting academic searches and compiling tenure and promotion packages.
• Collaborating with CALS HR on appointments in both sections.
• Attending faculty meetings and preparing minutes as necessary.

This position is a 39-hour per week, full-time, benefits-eligible, and based at SIPS in the Plant Science Building on Cornell’s Ithaca Campus. Core working hours for this position are typically Monday through Friday 8:30 AM to 4:30 PM, with 3 days on campus and 2 days remote. Details on start and finish times, along with hybrid set up will be mutually determined between you and your supervisor.

Success Factors

You are considered competitive for this position if you have:

• Exceptional Organizational Skills: Essential for managing diverse responsibilities, including calendars and academic processes, ensuring smooth operations and timely completion.
• Strong Interpersonal and Communication Skills: Crucial for effective communication with various stakeholders, fostering collaboration, and maintaining positive relationships.
• Discretion and Confidentiality: Critical for handling sensitive information with integrity, ensuring trust and reliability in managing confidential materials.
• Adaptability and Proactivity: Essential for balancing priorities, making autonomous decisions, and addressing challenges effectively in a dynamic environment.
• Collaborative Mindset: Necessary for openness, cooperation, and effective teamwork, contributing to a supportive work environment and successful outcomes.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associates Degree; with a minimum of 2-4 years’ relevant experience or equivalent combination of education and experience.
• Experience that demonstrates sound organization and judgment, attention to detail, and strong problem-solving skills.
• Must be able to work well and communicate respectfully within teams and with people from diverse cultural and educational backgrounds, approaching all matters equitably and with creativity, a sense of curiosity, a collaborative spirit, and good tact and diplomacy.
• Demonstrate a track record of successfully managing multiple projects and priorities simultaneously. Must be flexible and adaptable and able to change direction/tasks quickly as priorities dictate.
• Strong, demonstrable writing, editing, and proofreading ability.
• Strong, demonstrable design sensibilities and ability.
• Proficient in the use of standard office software such as Microsoft Office, including Word, PowerPoint, and Excel.
• Willingness to learn new skills and participate in relevant training courses.
• Demonstrate a history of reliability and the ability to maintain confidentiality.
• Flexibility to occasionally work outside of normal (9-5) business hours when necessary.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Bachelor’s degree; with five or more years of related experience preferred.

• Background working in an academic research organization, a technology organization, or a global nonprofit is helpful.

• Knowledge of Cornell’s accounting and administrative systems and policies is helpful.
• WordPress software experience helpful; or other CMS or web publishing software experience.
• An appreciation of birds, the natural world, and conservation is preferred but not required.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information .

  

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.78 - $28.80

Remote Option Availability:

Hybrid Remote

Company:

Contract College

Contact Name:

Carolyn Chow

Job Titles and Pay Ranges:

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-03-13