Project Administrator II

Job Title

Project Administrator II

Agency

Texas A&M University

Department

Vice Pres For Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who We Are 

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What We Want

SRS is seeking a Project Administrator II who will be responsible for coordinating non-routine administrative and financial details between Texas A&M University, researchers, sponsors and administrative offices with an emphasis on post-award administration of sponsored research projects. We are looking to hire a candidate who will support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. The successful candidate will have a Bachelor’s degree or equivalent combination of education and experience as well as two years of administrative experience in a higher education or business environment. We want a candidate who loves working as part of a team in a fast-paced environment, providing exceptional customer service in a consultative manner, and possesses excellent communication skills. This position will report to a Team Lead on a post-award team. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What You Need To Know

Please note: Applicants are strongly encouraged to upload a cover letter and resume. You may upload this information as one document under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of administrative experience in a higher education or business environment.

Required Knowledge, Skills, and Abilities:

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy.

• Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.

• Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.

• Ability to work independently and with minimal supervision.

• Knowledge of word processing and spreadsheet software.

• Ability to multi-task and work cooperatively with others.

​Preferred Education and Experience:

• Bachelor’s degree in business administration or related field.

• Experience in sponsored research projects management and/or accounting. 

• Experience within the A&M System or other university setting.

• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.

• Progressively responsible budgeting and/or project administration experience.

• Demonstrated experience in customer service and working in a team environment.

Preferred Knowledge, Skills, and Abilities:

• Strong mathematical and comprehension skills.

• Advanced experience using Word, Excel and FAMIS, and/or Maestro.

• Knowledge of federal, state and other sponsoring agency rules, regulations, policies and procedures.

• Knowledge of OMB Uniform Guidance cost accounting guidelines.

• Ability to work with people of diverse backgrounds.

Responsibilities:

• Project coordination - Independently serves as the point of contact for faculty, sponsors and department administrators on a portfolio non-standard or complex projects. Works to determine solutions to issues associated with sponsored projects. Coordinates complex administrative and financial details with researchers, department heads, deans and other university staff with an emphasis on post-award administration of sponsored projects.  Interprets/communicates award documents, sponsor regulations, federal, and state laws/regulations, System policies and member rules for/to researches and departmental staff.  Contacts sponsors for revisions and approvals which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, etc. 

• Financial review, approval and reporting - Approves financial commitments for compliance to sponsor guidelines on behalf of the member.  Researches regulations to provide financial and regulatory guidance on non-standard or complex issues to researchers, departments and administrative offices.  Provides financial data, as requested, to researchers, departments, members, sponsors and auditors.  Monitors cost sharing committed to sponsor. 

• Award Establishment and Monitoring - Prepares documentation and enters award terms and other financial information into the A&M System accounting and research administration systems which includes budget, revenue, billing requirements, Facilities and Administrative cost rates, cost-sharing commitments, compliance regulations and reporting requirements.

• Financial close-out - Initiates financial close-out of sponsored research projects according to sponsor guidelines. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.