Program Specialist: The Office of Graduate and Postdoctoral Scholars

The Office of Graduate and Postdoctoral Scholars within the School of Medicine is seeking a Program Specialist to support the mission of the Graduate Program in Life Sciences (GPILS) and the Office of Postdoctoral Scholars (OPS). This position reports to the Director of the Office of Postdoctoral Scholars (OPS) and the GPILS Program Manager. In general, the position will require analysis of statistical and financial data among other duties.  Specifically, the successful candidate will spend 50% effort on preparing, analyzing, and reporting statistical data for program budgets, while maintaining and coordinating all necessary files into a united budgetary format and general financial oversight. In addition, the successful candidate will spend 50% effort on analyzing data to supporting training grants preparation, as well as administrative and programmatic efforts for postdoctoral and student career development.

Benefits:

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). 

Primary Responsibilities:

Budget & Financial Responsibilities – 50%

• Prepares and maintains financial and budget spreadsheets in order to analyze financial data and prepare accurate and timely financial reports.
  
• Prepare and distribute accurate, concise, well-organized, and timely financial reports, presentations, and financial information which may include financial charts, forecasting, and/or budget vs. actual variance analysis.
  
• Examines financial statements for completeness and accuracy and conformity with fiscal policy, assisting in maintenance and reconciliation where needed.
  
• Works within deadlines to analyze and provide basic financial and budget forecasts for areas such as salaries, fringe benefits, indirect cost recoveries, state funds, revolving funds, grants and contracts, fund balances, and other areas as needed.
  
• Communicate with schools and administrative units to understand their financial activity, request data or additional information about a particular issue, discuss anomalies or discrepancies that are observed, and assist them with the preparation of various internal or external financial data requests.

Office of Postdoctoral Scholars and Career Development – 50%

Grant Support

• Assist with helping collect data for training grant tables and generating outcomes data for websites.
  
• Collect and track alumni data for all GPILS students for recruitment, training grants, and website initiatives.

Office of Postdoctoral Scholars (OPS) and Career Development Events Support

• Assist with evaluations, advertising, and planning of workshops held by the OPS and Career and Professional Development Office
• Perform other related duties as assigned.

Education: Bachelor's degree.

Experience: Two (2) years administrative or program coordination experience.

Supervisory Experience: N/A

Certification/Licensure: N/A

Other: Related experience to program may be substituted for education.

Prior experience with research or sponsored programs in a higher educational environment is preferred.

Knowledge, Skills, Abilities:

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to efficiently and effectively organize and work with large files and datasets. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery. Ability to prepare financial statements and budgets.

Hiring Range: $60,000 - $65,000 (Commensurate with education and experience) 

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected] .  

If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.