Program Coordinator II

Job Title

Program Coordinator II

Agency

Texas A&M University

Department

Management

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment  

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. 

 

Who we are  

Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is to advance the world’s prosperity. To advance the world’s prosperity means providing a better future for generations who follow, including quality of life, environment, and economic systems. To fulfill this vision, our mission is to be a vibrant learning organization that creates impactful knowledge and develops transformational leaders.

The Department of Management at the Mays Business School is a distinguished leader in the field of management education and research. Our programs and curricula receive global recognition for their strength and continued contributions to the field of management. 

 

What we want  

We’re seeking a Program Coordinator II, with a passion for recruiting and administration. This is a rewarding position in which you will plan/execute recruiting and coordinate the administrative side of admissions while managing the academic administration of the Management Graduate Program at Mays Business School. Your drive for student involvement will be rewarded as you promote student development and manage networking and recruiting events. If this position sounds exciting to you and you meet the qualifications, apply now!

What you need to know  

Salary: Compensation will be commensurate to selected hire’s education and experience. 

Cover Letter/Resume’: A cover letter and resume’ will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. 

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience
• Four years of executive administration or related experience.

Required Knowledge, Skills, and Abilities:

• Excellent oral and written communication skills
• Ability to use word processing, spreadsheet, and database programs
• Skill to learn and use different university-used software systems
• Interpersonal skills to organize and work cooperatively and effectively with others
• Ability to communicate effectively and clearly
• Skill to understand academic curricula and guide students
• Ability to learn new technologies and adapt to change

Preferred Qualifications:

• 4 or more years of training and experience
• Familiarity with Texas A&M University processes

Essential Duties/Tasks

• Recruiting & Admissions - Plans and executes student recruiting activities. Maintains databases of prospective students and conducts appropriate periodic outreach activities including, but not limited to, email campaigns and calling campaigns. Interacts with walk-in traffic, email, and phone requests, answers program questions, and promotes the MGMT graduate programs. Tracks and reports relevant recruitment statistics. Works with the Mays Communications group to develop promotional materials and campaigns. Recommends, coordinates, and maintains the stock of promotional materials to be used in recruiting. Coordinates the multi-faceted administrative side of admissions for the MGMT graduate program and supports program managers/directors in administrative activities related to new student recruiting for the programs.  This includes processing applications, updating statuses in the WebAdmit system, sending application files to the review committee, and updating applicant status in the system, compiling applicant data for Program Director and admissions committee reviews, and appropriate communication to applicants.

• Academic Administration - Manages course scheduling to ensure no class conflicts and adequate enrollment in courses. Manages degree plan submissions and approvals through the office of graduate and professional studies (OGAPS) along with applications for graduation. Serves as a liaison with other departmental resources regarding curriculum issues and changes. Leads the registration and degree planning process for MGMT graduate students.

• Student Development/Event Management - Organizes and administers MGMT graduate program events including but not limited to new student orientation, networking and recruiting events, professional development workshops for students. Assists faculty with guest speaking engagements and experiential learning opportunities for students. Supports the new student orientation and other student development events with the programs.

• Communications - Communicates with current and prospective students and program leadership in areas relevant to admissions, degree plans, petitions, registration and other program events and activities.  Responds to prospective student inquiries. Supports MGMT graduate program leadership in communicating with all stakeholders regarding internship and full-time job placement activities. Develops orientation materials for students.

• Study Abroad Program Administration - Works with Program Director, the Center for International Business Studies, Texas A&M Education Abroad and external vendors to coordinate an annual study abroad trip for MGMT graduate programs. Perform other duties as assigned.

Why Texas A&M University? 
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

·       Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

·       12-15 days of annual paid holidays 

·       Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

·       Automatically enrollment in the Teacher Retirement System of Texas 

·       Health and Wellness: Free exercise programs and release time

·       Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

·       Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.   

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.