Program Coordinator

Gonzaga University, United States

Updated: 3 months ago
Location: Spokane, WASHINGTON
Deadline: 05 Feb 2024

First Section


Who We Are
At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.
Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.
For more information, click here .
Position Title Program Coordinator
Posting Number S2205P
Department GU Outdoors & Immersive Outdoor Learning (IOL)
Work Schedule
Mostly Monday-Friday, 9:00am-5:00pm, with some evenings, weekends, and holidays required.
Employment Status Regular
Temporary or Fixed-Term Assignment End Date
Hours per Week 40
Months per Year 12
Job Purpose
We are seeking a Program Coordinator to manage our office, support programming logistics, supervise and mentor student staff and develop systems to support expanding programming. This position develops and maintains strong professional relationships and works collaboratively with a variety of internal and external stakeholders. Performs administrative duties in support of staff, student leaders, and visitors. This position will supervise a variety of student employee positions. This position will serve as lead instructor/facilitator on some field programming as fits their skill set and previous experience. May greet visitors and provide first point of contact, creating an inclusive and welcoming experience. Outdoor Programs (Gonzaga Outdoors and Immersive Outdoor Learning) at Gonzaga are growing co-curricular programs that focus on getting students in the outdoors in and around the Inland Northwest to create friendships, provide technical outdoor skills, develop leaders, and instill a sense of respect and awe for the outdoors. This position is primarily administrative with some opportunities for field time.
Target Salary (Annualized 12 months, 40 hours/week) 43765
Minimum Salary (Annualized 12 months, 40 hours/week) 40192
Salary Midpoint (Annualized 12 months, 40 hours/week) 47285
Maximum Salary (Annualized 12 months, 40 hours/week) 54378


Essential Functions


Essential Function Category Title Trip Logistics and Field Support
% of time for section 40%
Function Details
  • Develop and implement systems to support program operations related to trips, logistics, office functions, and student staff training.
  • Coordinate trip and event logistics – vehicles, facility bookings, gear, food, etc.
  • Manage trip documentation process.
  • Coordinate accommodations and vehicle needs.
  • Serve as lead or assistant trip leader on Gonzaga Outdoors and Immersive Outdoor Learning trips either during the week or on weekends. Dependent on experience, this position may also lead week-long spring break trips, or multi-week domestic study abroad trips.
Essential Function Category Title Office Management/Student Supervision
% of time for section 40%
Function Details
  • Supervise, train, coach, and mentor a variety of student employee positions (gear room staff, office assistants, finance coordinator, etc.).
  • Provide oversight and ensure smooth functioning of both weekly office tasks and longer-term projects.
  • Assist with accounting, budgeting, and purchasing processes: support Directors and student Finance Coordinator with expense allocation, reimbursements, refunds, and other departmental finance processes, generate expense reports, produce budget reports, supervise office supply purchasing, coordinate gear purchasing.
  • Coordinate student staff scheduling for 15-20 student positions.
  • Role model exceptional communication skills and a growth mindset.
  • Manage program recruiting and hiring processes for student leaders (approx. 20 student employees, approx. 30 volunteer trip leaders).
  • Facilitate the weekly office meeting for all student employees and professional staff.
Essential Function Category Title Customer Service
% of time for section 10%
Function Details
  • Address issues as Trip Leaders and student participants bring them up. This will include answering questions, reiterating policies, directing students to other resources on campus and in the community, etc. This position has the opportunity to provide mentorship and support for students as they navigate personal and professional growth on a college campus.
  • Answer questions and provide excellent customer service to on- and off-campus partners and stakeholders.
  • Providing an inclusive environment welcoming all stakeholders is vital.
  • In the case of our Trip Leaders and Student Employees, challenging them to use their resources and solve their own problems is also important.


Other Functions


Other Functions
  • Contribute to the vision, mission, and strategies of Outdoor Programs.
  • Attend and contribute to Departmental, and Divisional (Student Affairs) meetings.
  • Safely drive a 12-passenger van with participants, as well as other University owned and rented vehicles.
  • Other tasks as requested by the Department.


University Competencies


University Work Values
Promoting Excellence in Academic Endeavors and Professional Practice
• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes
Sharing Responsibility for Mission Identity and Leadership
• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community
Affirming a Commitment to Human Dignity
• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential
Advancing a Culture of Inclusiveness
• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds
Caring for Our Common Home and Integral Ecology
• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life
Cultivating Individual and Community Accountability
• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards


Qualifications/Knowledge Required/Years Experience Required


Degree Required Bachelor's Degree or Equivalent Experience
Certifications and/or Licensures required
  • Wilderness First Aid or higher, Epinephrine Auto-Injector & CPR certifications.
  • Driver’s License and good driving record.
Knowledge Required Early career, knowledge may be from education and/or some experience
Years Experience Required 1-2.99 years
Minimum Qualifications
  • BA + one (1) year of related experience or five (5) years of related experience if substituting experience for education requirement.
  • Ability to work effectively with a diverse student population.
  • Candidates must be computer-literate.
  • Be able to work with social media applications and information management; and use of a range of Microsoft Office products.
  • This position requires excellent verbal, written, organizational, and interpersonal skills.
  • Experience leading outdoor trips in a formal role.
  • Previous successful work experience that includes a minimum of one (1) year of full-time or part-time equivalent experience in an outdoor recreation, outdoor recreation office management or equivalent.
  • An understanding of Justice, Equity, Diversity, and Inclusion topics.
Desired Qualifications
  • Knowledge of experiential education and outdoor leadership, with the integration of Jesuit perspectives.
  • Preferred to have a Wilderness First Responder Certification or higher.
  • An understanding and ability to apply student development theories with a priority on student learning and growth.
  • Previous supervisory experience is preferred.
  • Professional experience leading outdoor trips.
  • Ability to help further Justice, Equity, Diversity and Inclusion efforts our program progress in our work in this area.
  • Experience with emergency and on-call systems for wilderness programming.
Physical / Environmental Qualifications
  • Must be able to stay at a specific front desk location for 90% of shift.
  • Ability to prep for and attend meetings and events across campus in various weather conditions.
  • Wrist and hand movement related to computer work.
  • Bend, stand, lean, stoop, kneel, stretch and reach on a regular basis and for sustained periods of time.
  • Must be able to work outdoors for sustained periods of time in all weather and environmental conditions.
  • Must be able to lift and carry at least 50 pounds.
  • Must be able to safely self-transport over uneven terrain or in a confined space.
  • Must be able to work in shared spaces with other employees and customers.


Posting Detail Information


Open Date 01/22/2024
Close Date 02/05/2024
Open Until Filled No
Application Review Begins On 02/05/2024
Special Instructions to Applicants
EEO Statement
Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.
Clery Statement
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics
The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.
A copy of the report can be found online at www.Gonzaga.edu/Clery . A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

Similar Positions