Program Assistant IV- Sport Management Program, College of Arts and Sciences

Updated: 3 days ago
Location: San Francisco, CALIFORNIA
Job Type: FullTime

Job Title:

Program Assistant IV- Sport Management Program, College of Arts and Sciences

Job Summary:

Under the general supervision of the Associate Dean for Social Sciences, and under the direction of the Directors, the Program Assistant IV will provide full-time secretarial support services to the Sport Management graduate program. Performs various secretarial and administrative support duties for full- and part-time faculty. Some evening hours required.

Full Job Description:

Job Responsibilities:

●     Organizes work and sets priorities, and manages program office under the general guidance of the Chair/Directors.

●     Helps create a warm, welcoming environment and assists faculty, students, staff and other visitors to the office.

●     Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.

●     Receives and screens a variety of calls and emails. Takes information, answers inquiries, provides information using knowledge of University, College and program(s) academic policies and procedures.

●     Modifies and devises office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.

    Handles confidential, sensitive materials relating to faculty, students and other issues.

●     Provides administrative support for professional and scholarly activities of the faculty.

●     Assists with planning and coordinating events and meetings for the program.

●     Processes invoices and purchases supplies and other support for the program.

●     Hires, trains and supervises student assistant(s).

●     Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software. Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine program correspondence.

●     Sets up, maintains and revises record-keeping procedures and files as appropriate for the program.

●     Performs other duties as assigned.

             

Minimum Requirements:

●     Post high school education preferred.

●     Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

●     Must be able to work independently without close supervision and as a member of a team.

●     Ability to handle diverse situations and meet demanding deadlines.

●     Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.

●     Knowledge of standard office procedures and functions.

●     Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.

●     Experience in student services/student advising preferred.

●     Ability to maintain confidentiality.

●     Ability to word process with speed and accuracy.

●     Ability to create and maintain spreadsheets with accuracy.

●     Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.

●     Must have or quickly develop an understanding of academic policy and administrative operations.

●     Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.

●     Previous experience in an educational, multicultural setting preferred.

●     Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.

Full-Time/Part-Time:

Full time

Pay Rate:

Hourly
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