Procurement and Operations Coordinator

Job Summary:

The Procurement and Operations Coordinator works in conjunction with the Procurement Coordinator and under the direction of the Director of Business Operations to ensure an efficient procurement workflow and effective business operations.  This role will also have operational duties such as invoice processing, development of procurement training, and clinic integration procurement project management.

Key Responsibilities:

• Maintains a working knowledge of all current University, state, and federal policies relevant to purchasing and procurement.  Follows University, state, and federal policies and procedures.
• Monitors & ensures continuous and consistent analyses of expenses to make sure compliance with university procurement rules, regulations, and internal procedures are being followed.
• Communicates effectively with all stakeholders.
• Assists departments in purchasing goods and services as needed.
• Informs the departments of procedural or process changes.
• Communicates and ensures compliance with CU policies and procedures with stakeholders.
• Serves as a mentor and preceptor for new staff and as a constant resource to all staff.
• Provides complex administrative and project support using intermediate MS Office skills (Word, Excel, MS Project and/or PowerPoint).
• Participates in various special projects. May interact with executives and employees across multiple organizations, as well as external representatives' parties as a liaison for the department/function.
• Performs other duties as assigned.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Community Practice Medicine, housed within the School of Medicine at the University of Colorado, is seeking trained medical professionals to join our growing team. With clinics spanning from Longmont to Castle Rock, we offer a wide variety of opportunities. Specialty areas include, but are not limited to; Orthopedics, Vascular Surgery, OBGYN, Internal Medicine, Urology, Psychiatry, and many more! 

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, holidays, and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community, and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree in Business, Finance, Management, or a directly related field from an accredited institution.
• (2) years of professional-level experience with procurement and fiscal responsibilities.

Applicants must meet minimum qualifications at the time of hire.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Preferred Qualifications:

• Working knowledge of ambulatory clinic or physician practice operations.
• Working knowledge of MS Office:  Excel, Word, Outlook, PowerPoint, Access.
• Prior experience working with a diverse population of physicians, nursing managers, and sales representatives.
• Prior experience purchasing and interpreting procurement policies.
• Prior experience with purchasing contracts.
• Prior experience using web-based information systems.
• Prior experience with Core360, Concur, Marketplace.

Knowledge, Skills, and Abilities:

• Outstanding customer service skills.
• Ability to communicate effectively, written, and oral.
• Ability to effectively communicate at all levels, including physicians, leadership, and staff within the various affiliate organizations (UCH, Children’s Colorado, CU Medicine, CU SOM).
• Ability to work within large, complex healthcare systems.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to demonstrate self-starter capabilities and operate with minimal supervision.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Tracy Lockard, [email protected]

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 30, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as $54,383 to $69,175. 

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .