Payment Systems Administrator / Business Analyst

Department
 

F&A FIN - Procurement Services Solutions

About the Department
 

Procurement Services strives to assimilate knowledge and experience, both within and outside of the University, on the materials or equipment to be purchased and the sources from which they may be obtained. It is our goal to conduct all activities in the best interest of the University, while simultaneously creating and maintaining quality relationships with our suppliers. Providing these services, in accordance with sound business and procurement practices, Procurement Services seeks to realize for the University, the maximum value for every dollar expended and excellence in its administrative processes.

Job Summary
 

As liaison between the IT group and business units, this role supports the development and implementation of new systems and enhancements of existing systems. With moderate guidance, evaluates new IT developments and evolving business requirements, and uses elementary knowledge of University systems to recommend appropriate systems.

Responsibilities

• Manages the University’s non-purchase order payment application (ePayment) for users and provides system problem resolution support. Ensures that application data is accurate and up-to-date within and between environments, test and production.
• Manages all functional aspects of the application including appropriate provisioning of access, determination of the configuration of process rules, customization of settings within departmental roles. 
• Manages University ePayment messages, communications, website, and support information. Answers majority of Level II (business-critical) and significant portion of Level III (IT-critical) questions pertaining to the University ePayment application.
• Communicates program changes and enhancements to various payment and purchasing applications to different groups within the University community through a customized communication tool.  Communicates changes to various user groups, based on their utilization of the system.
• Identifies process improvements in the systems supported. Requests enhancements from external suppliers and internal University IT support to improve the performance of applications.
• Manages the debarred supplier compliance program.  Maintains a variety of policies, internal controls, and procedures associated with payment systems of the University.
• Creates, updates, and maintains content on FinServ and Intranet for Procurement and Payment Services and Finance & Administration.  Collaborates with URA for updates to federal contract website content.
• With moderate direction from others, conducts business process analyses, needs assessments, and preliminary cost/benefits analyses. Uses basic understanding of applicable business processes, systems, and industry requirements.
• Implements functional, system, and program specifications. Assists in revising existing system logic difficulties as necessary, under the direction of more experienced colleagues.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree in accounting or business administration.

Experience:

• Three years of experience in a large complex organization dealing with the purchasing and payment process.
• Three years of experience in administering a business system.
• Experience in a customer service environment.
• Experience with interfaces between purchasing, accounts payable, and other financial systems.
• Experience in web design and web content maintenance.

Technical Skills or Knowledge:

• Knowledge and understanding of fundamental purchasing and payment concepts.
• Proficiency in all Microsoft Office applications with advanced Excel and Access skills.
• Strong technical writing skills with demonstration of past experience with development of business requirements documentation.
• Knowledge of database design, implementation, and maintenance (especially in FileMaker, Access, and cloud databases)

Preferred Competencies

• Communicate effectively and professionally, with an emphasis on email resolutions.
• Excellent verbal and written communication skills.
• Strong analytical skills, problem solving, and organizational skills.
• Participate as a team player and positively influence group activity.
• Project management and proven problem solving and analytical skills.
• Enforce policies/procedures and continuously focus on process improvements.
• Self-starter with ability to work independently with minimal direction.
• Strong communication and project management skills, with the ability to present to Senior Management.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)
• References Contact Information (3) (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Information Technology

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Requires Compliance with University Covid-19 Vaccination Requirement
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.