Operations Coordinator - Auburn, NY

The CCE Cayuga Operations Coordinator is responsible for assisting the Executive Director with planning and coordinating Association communications and operations. With a high level of initiative and discretion, while maintaining a high level of confidentiality, this position provides a high level of support to the Executive Director and the Board of Directors. This position will also provide administrative management and coordination for assigned local human resources, income/cash management and information technology responsibilities. This position performs a moderate amount of highly complex tasks to support the Association in the Human Resources, Finance and Information Technology areas. This position will work closely with SBN Human Resources, Finance and IT Leads to ensure that functional area best practice recommendations are implemented in accordance with established timeframes.

    

IMPORTANT INFORMATION FOR APPLICANTS:
PLEASE READ BEFORE APPLYING

All applicants must apply online by close of day on March 28, 2024 to be considered for this position. All applicants must submit a complete application online, which includes: cover letter, resume and three (3) references.

All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.

All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/ . 

Please contact the Cornell Cooperative Extension of Cayuga County office at 315-255-1183 with questions. 

POSITION DETAILS:

This position is a full-time, non-exempt position, 37.5 hours per week. The hourly rate for this position is $20.00 to $25.00 commensurate with experience. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance NYS retirement, vacation, sick and personal leave.

POSITION INFORMATION:

Required Qualifications:

• Associate’s Degree or Equivalent Education (High School Diploma/GED and 1 year of transferrable functional experience).
• Experience relevant to the role of the position.
• Valid NYS Driver’s License and the ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
• Demonstrated ability to maintain a high level of confidentiality.

Preferred Qualifications:

• Demonstrated ability to work independently and to initiate, organize, and implement established goals.
• Demonstrated ability to work effectively with people of varying ages and socioeconomic and ethnic backgrounds.
• Demonstrated ability to work effectively with co-workers, customers, volunteers and community leaders.
• Demonstrated ability to gain knowledge of major subject matter as it related to the responsibilities of the position.
• Demonstrated effective and professional oral, written, and visual communication skills.
• Demonstrated ability to maintain a high leave of confidentiality when required.
• Demonstrated high level of computer skills including: use of Microsoft Office applications (Word, Publisher, Power Point, Access, Excel), familiarity with database management.

Administrative Responsibilities:

 

Direction - 10%

• With moderate initiative and discretion, plan for delegated and assigned administrative, financial, marketing and/or mass media, staffing and information technology functions for the Association.
• Assist the Executive Director in planning the fulfilment and facilitation of organizational operations, including those needed to sustain, integrate and enhance personnel, administrative, marketing and programming efforts.
• Take initiative and work under guidance of Executive Director to plan Association meetings and conferences, e.g., Board and Committee meetings and orientation, including but not limited to, Board Retreat, Annual Meeting, stakeholder dialogues, etc.
• Assist with planning the overall administration of the Association.
• Assist with planning for Association’s expenses/budgets and communication needs.

Management - 15%

• Under guidance of Executive Director, assist with efforts to maintain and guide a professional work atmosphere and handle operations by using sound organizational procedures and policies.
• Provide management support of Board, Association and Development events, promotions, and communications.
• Under guidance of Executive Director, assist with the communication and Fund Development efforts of the Association based on Executive Director and Board strategies.
• Ensure management of all Association and Board official records in accordance with appropriate records retention schedules. 
• Ensure proper records of meetings are recorded and maintained and Board decisions are drafted, communicated, and implemented, including meeting notices and other open meetings law requirements.
• Manage petty cash to include receipting and balancing.

Coordination/Operations - 70%

• Provide confidential administrative support to the Executive Director: correspondence, scheduling, travel arrangements, etc.
• With Executive Director guidance, coordinate and make arrangements for meetings and conferences, e.g., Board and Committee meetings and orientation, including agendas, minutes, reports, and other Board of Directors events, including but not limited to, Board Retreat, Annual Meeting, stakeholder dialogues, etc.
• Provide support to the Board of Directors by ensuring proper records of meetings are recorded and maintained and Board decisions are drafted, communicated and implemented.  Includes meeting notices and other open meetings law requirements.
• Update the Association’s website, including the postings of PDFs, photos and videos.  Also track website statistics (hits, etc.).
• Coordinate with program staff to create and maintain Association social media (Facebook, Twitter, etc.) posts and website updates.
• Assist in the coordination and staffing of special events, such as fundraising events and fairs.
• Coordinate and/or create communications materials: flyers, press releases, publications, radio, website and social media, executing required steps as needed (printing, mailing, delivery).
• Complete special reports or projects as assigned.
• Maintain strong relationships within and external to the Association for regular meetings and communications.
• Maintain Board Member Elected Volunteer Records and general volunteer records. 
• Maintain Association archives and coordinate all records retention activities including care, scheduling, designations, inventory and disposal and preservation.
• Maintain leave accruals for all staff.
• Serve as local IT representative under guidance of SBN Lead IT Manager.
• Serve as back up reception and phone coverage.

Professional Improvement and Other Duties as Assigned - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety - Applied to all duties and functions.

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applied to all duties and functions.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Cayuga County policies, procedures and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.

  

Job Title:

Association Operations Coordinator II

Level:

004

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jerilynn Cross

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.