OIE Office Administrative Assistant

Administrative Assistant

Office of Institutional Equity

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking an Administrative Assistant to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is on-site. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary/Pay Range : $40,000 - $50,000  annually. Compensation will be commensurate upon experience and qualifications.

This appointment is dependent on the availability of funding. Funding is currently expected to last one year. 

Benefits at a Glance

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off : Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage : Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
• Financial & Retirement Benefits : Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
• Further Your Education : Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
• Wellness & More : From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get the complete picture!

Summary

The Administrative Assistant will provide office support to the Office of Institutional Equity, which supports the campus in maintaining an environment free from sexual misconduct, discrimination or harassment based on race, color, national origin, sex, pregnancy, age, marital status, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

• Serve as primary point of contact for Office of Institutional Equity, including monitoring of central office telephone and e-mail communication, data entry and routing to the appropriate recipient.
• Conducts prompt, equitable and impartial intake screenings.
• Provides clear information in response to inquiries about OIE resolution procedures.
• Monitors all data entry, tracking, and reporting in accordance with applicable policies and procedures, including: Clery reporting, annual reports as required by Title IX regulations, and recording OIE responses and justification to all reports.
• Collaborates with investigators regarding the status of cases; identifying and integrating best practices in the investigation.
• Maintains updated case records and ensures continuity and standardization of case files.
• Assist OIE staff in developing operational procedures in Maxient.
• Support the UCCS mission of upholding a positive learning, working, and living environment, by participating in campus committees, as determined with supervisor.
• Other duties as assigned.

Tentative Search Timeline

• Priority will be given to applications submitted by: 5/3/2024.
• Potential interview dates: 5/6/2024 - 5/17/2024.
• Potential start date: 6/1/2024.

  UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

  In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

  UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at [email protected] .

Minimum Qualifications

Applicants must meet minimum qualifications at the time of hire.

• A Bachelor’s degree in higher education, educational leadership, counseling, law, psychology, social work, sociology, human resources or other related field.
• Experience with Maxient or similar conduct/Title IX case management software.
• Experience with website management or related public relations experience

Preferred Qualifications

• A Master’s degree in higher education, educational leadership, counseling, law, psychology, social work, sociology, human resources or other related field.
• Previous Higher Ed experience.
• Experience working with issues such as domestic or dating violence, sexual assault, stalking, sexual or gender-based harassment.

Physical Requirements

While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve using a computer screen continuously for long periods of time. The employee may occasionally lift and/or move up to 10 pounds. 

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.