Moving & Event Services Coordinator

William and Mary, United States

Updated: 3 months ago
Location: Williamsburg, VIRGINIA
Job Type: FullTime
Deadline: 14 Mar 2024

Position Information
Position Information


Position Number 00428W
Position Title Moving & Event Services Coordinator
Employment Category Full Time Operational
Location William & Mary
Department 951400 Building Services
Unit Mission Statement
The mission of Business Affairs is to support W&M as a leader among liberal arts and science universities by providing excellent service that is efficient, inclusive, transparent, and accountable. In delivering service, Business Affairs maintains a focus on collaboration, continuous improvement, best-in-class technology, and the strategic and sustainable use of university resources while maintaining compliance with attention to corporate social responsibility both within the institution and among its suppliers.
Facilities Management is an integral element of the Business Affairs team and serves to create, maintain, and continuously improve the William & Mary physical environment to enable excellence in teaching, research, and public service.
Position Summary
The Facilities Management Moving and Event Services Coordinator reports to the Director of Building Services. This position manages all day-to-day moving and storage operations. Assists event planners with outside departments in planning and executing moving and storage support for special events. Supervises tasks, communicates effectively with stakeholders, and ensures that every aspect of customer work requests is completed on time.
Conditions of Employment
  • This position is non-exempt, eligible to receive overtime for hours worked in a week beyond 40. This position is subject to overtime (both scheduled and unscheduled).
  • The ability to stand for extended periods of time
  • The ability to work outdoors in temperatures below 32 degrees and above 90 degrees.
  • Flexibility in scheduling and availability to accommodate special events, emergencies, and/or unscheduled work assignments.
  • This position is considered essential and will be required to work during and following natural disasters, emergency situations, and/or when the university is officially closed. Subject to 24-hour callback.
  • Maintain a valid driver’s license. Successfully complete Van Safety Training within the first ninety days of employment, subject to availability. Comply with the university’s Vehicle Use Policy.
Essential Designation Yes
FLSA Non-Exempt
Position Restricted? No, this is a continuing E&G funded position
Position Term 12 month - Continuing
Required Qualifications
  • High School Diploma or equivalent.
  • Valid Driver’s license and two years of driving experience.
  • Demonstrated ability to plan, prioritize, delegate, and supervise the work of others.
  • Demonstrated ability to effectively communicate orally and in writing.
  • The ability to handle conflict calmly and professionally.
  • Detail-oriented with good time-management skills. Must be able to multi-task and work to deadlines.
  • Proficiency in Microsoft Office Suite Products (Word, Outlook, etc.)
Preferred Qualifications
  • Bachelor’s degree in business, hospitality, event management, business administration; or
  • Extensive experience in the moving, events, or hospitality industry.
  • Work experience directly with customers to plan, organize and execute special events.
  • Project planning experience.
  • Experience using project management software, such as MS Project, Smartsheet or Monday.
  • General knowledge of moving and storage or warehouse operations.
Is the position remote work eligible? Not eligible
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range $50,000 to $58,000; commensurate with experience.
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range U07
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Open Date 02/12/2024
Review Begin Date 03/04/2024
Job Close Date 03/14/2024
Open Until Filled No
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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