Medical Education Coordinator

Department
 

BSD ACC - Educational Programs

About the Department
 

The Department of Anesthesia & Critical Care is a clinical academic department at the University of Chicago. The department has been continuously productive not only in its scientific contributions, but also in providing outstanding basic medical care in anesthesiology. Its members have helped to establish the role of anesthesiologists as consultants in fields such as intensive care, oxygen therapy, the recovery room, and inhalation therapy. From a one-member section in 1928, the department has grown to a 60+ member faculty; the department includes 50+ residents, 20+ nurse-anesthetists, 14 administrators and 70+ staff members. Faculty members are active nationally and internationally in the field, and former trainees of the department hold prominent academic positions in the United States and throughout the world.

Job Summary
 

The job provides professional support and solves straightforward problems in regards to the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.

Responsibilities

• Works closely with Faculty Directors of Medical Student Courses.
• Organizes and coordinates the required clerkship for junior medical students and all medical student elective courses relating to anesthesia and critical care.
• Maintains information on the web site, chalk.uchicago.edu. Screens and approves applications from university and other medical students who request an anesthesia elective.
• Obtains grades from faculty for students and submits grades to the Office of Medical Education.
• Acts as liaison between the Surgery and Anesthesia and Critical Care Departments and the Pritzker Office of Medical Education to keep curricula current.
• Meets with the medical students to receive feedback on the rotations and monitors submission of clerkship evaluations.
• Coordinates all aspects of conferences held in the Department including scheduling speakers, maintaining conference room and audiovisual equipment, publishing lecture schedules and monthly conference calendars, and arranging for refreshments.Posts department conference schedules on the web site.Approves reservations for departmental conference rooms and maintains all records for scheduling.
• Works closely with the Vice-Chairman for Education to identify appropriate Visiting Professors both within the institution and nationally. Coordinates schedules of visiting speakers, including invitations, itinerary, travel arrangements, and reimbursements.
• Maintains detailed records of conferences for Continuing Medical Education, including lecture schedules, lecture handouts, evaluations, attendance sheets, and conflict of interest forms. Coordinates with CME staff to maintain accurate and quality records. Manages evaluation database: survey design, collection and analysis for faculty and residents and DACC conferences.
• Completes ad hoc projects as requested, including online data collection program and system. Knowledge of shared network capabilities necessary. Responsible for scanning and maintaining electronic rotation manuals.
• Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor's degree in related field.

Experience:

• Knowledge and skills developed through 2+ years of work experience in a related job discipline.
• Graduate Medical Education experience.
• Experience in a University, clinical or a not-for-profit organization.
• Knowledge of University of Chicago reimbursement system and policies.

Preferred Competencies

• Detail-oriented with excellent verbal and written communication skills.
• Ability to handle complex and demanding tasks with diplomacy and tact.
• Proficient knowledge of word processing, database, spreadsheet, scheduling/calendaring, presentation, Internet and email software.
• Ability to manage interpersonal relationships and communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others.
• Self-sufficient with the ability to multitask and manage priorities.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Healthcare & Medical Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Department
 

BSD ACC - Educational Programs

About the Department
 

The Department of Anesthesia & Critical Care is a clinical academic department at the University of Chicago. The department has been continuously productive not only in its scientific contributions, but also in providing outstanding basic medical care in anesthesiology. Its members have helped to establish the role of anesthesiologists as consultants in fields such as intensive care, oxygen therapy, the recovery room, and inhalation therapy. From a one-member section in 1928, the department has grown to a 60+ member faculty; the department includes 50+ residents, 20+ nurse-anesthetists, 14 administrators and 70+ staff members. Faculty members are active nationally and internationally in the field, and former trainees of the department hold prominent academic positions in the United States and throughout the world.

Job Summary
 

The job provides professional support and solves straightforward problems in regards to the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.

Responsibilities

• Works closely with Faculty Directors of Medical Student Courses.
• Organizes and coordinates the required clerkship for junior medical students and all medical student elective courses relating to anesthesia and critical care.
• Maintains information on the web site, chalk.uchicago.edu. Screens and approves applications from university and other medical students who request an anesthesia elective.
• Obtains grades from faculty for students and submits grades to the Office of Medical Education.
• Acts as liaison between the Surgery and Anesthesia and Critical Care Departments and the Pritzker Office of Medical Education to keep curricula current.
• Meets with the medical students to receive feedback on the rotations and monitors submission of clerkship evaluations.
• Coordinates all aspects of conferences held in the Department including scheduling speakers, maintaining conference room and audiovisual equipment, publishing lecture schedules and monthly conference calendars, and arranging for refreshments.Posts department conference schedules on the web site.Approves reservations for departmental conference rooms and maintains all records for scheduling.
• Works closely with the Vice-Chairman for Education to identify appropriate Visiting Professors both within the institution and nationally. Coordinates schedules of visiting speakers, including invitations, itinerary, travel arrangements, and reimbursements.
• Maintains detailed records of conferences for Continuing Medical Education, including lecture schedules, lecture handouts, evaluations, attendance sheets, and conflict of interest forms. Coordinates with CME staff to maintain accurate and quality records. Manages evaluation database: survey design, collection and analysis for faculty and residents and DACC conferences.
• Completes ad hoc projects as requested, including online data collection program and system. Knowledge of shared network capabilities necessary. Responsible for scanning and maintaining electronic rotation manuals.
• Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor's degree in related field.

Experience:

• Knowledge and skills developed through 2+ years of work experience in a related job discipline.
• Graduate Medical Education experience.
• Experience in a University, clinical or a not-for-profit organization.
• Knowledge of University of Chicago reimbursement system and policies.

Preferred Competencies

• Detail-oriented with excellent verbal and written communication skills.
• Ability to handle complex and demanding tasks with diplomacy and tact.
• Proficient knowledge of word processing, database, spreadsheet, scheduling/calendaring, presentation, Internet and email software.
• Ability to manage interpersonal relationships and communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others.
• Self-sufficient with the ability to multitask and manage priorities.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Healthcare & Medical Services

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

COVID-19 Vaccination or Approved Medical or Religious Exemption Required
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.