Mailroom Clerk

Applications for this position will be accepted through April 3rd, 2024. 

Candidates are required to submit the following to be considered for this position:

• Resume, with date ranges, whether it was full or part time, and hours per week worked.
• DD-214 for veteran applicants.
• Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.
• This is an essential service position (Required to be on duty to perform essential and/or emergency services of the agency without delay and/or interruption).

What We Offer:

• The salary range for this position is generally posted at $37,920-$45,504.
• This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

The University of Colorado Colorado Springs offers excellent benefits , some of which include.

• • Medical insurance, with the lowest cost option being $0 to the employee.
  • Dental, Vision, Life and Disability insurance
  • Generous paid vacation and sick time accruals (starting 8 hours of vacation and 6.66 hours of sick accrued per month, prorated if part-time)
  • Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%.
  • Tuition Assistant Benefit available to you or a dependent
  • Paid Parental Leave after 12 months of employment.
  • Off Campus Housing Resources  

 Work Location: On-site.

Description:

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. If what was just described is what you look for in a workplace, welcome to the University of Colorado Colorado Springs (UCCS) !

The Facilities Services Department at the University of Colorado Colorado Springs (UCCS) is seeking a highly motivated individual for the position of State Classified Administrative Assistant II - Mailroom Clerk. This position is responsible for the physical work involved in the variety of general tasks involved, such as picking up mail tubs at the post office and delivering on campus as well as unloading, storing, staging for delivery, and computer equipment and supplies, on campus. Assist in the operation of Mail & Shipping Services by processing incoming and outgoing letters, flats, and parcels through sorting, metering, pickup & delivery in a timely and courteous manner. This position also serves in the general sorting and delivery functions of the mailroom and package tracking system.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado  system and is home to over 9,000 undergraduate and 1,800 graduate students. UCCS offers 53 undergraduate degree programs, 24 graduate degree programs, and 8 doctoral programs. UCCS is also home to the world’s only Bachelor of InnovationTM  program, which allows our graduates to master multi-disciplinary skills and graduate ready to create real change in the world. UCCS was recently classified as a “High Research Activity” university by the Carnegie Foundation and takes pride in being the only higher education institution in southern Colorado that explicitly includes research as part of its mission. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of offices – First Year Experience, Excel Centers, Academic Advising, and the Career Center just to name a few. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus.

The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023 (link: https://realestate.usnews.com/places/rankings/best-places-to-live), known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: https://www.visitcos.com/ .

The key responsibilities include:

• Physically receives incoming shipments and verifies shipments with carrier’s (freight companies, UPS, USPS, FedEx and Amazon) record, refuses those shipments that should be directed elsewhere on campus.
• Records receipt of all incoming express, postal certified, registered, insured, postal express, FedEx, UPS, and other freight deliveries by use of an automated PC bar code tracking system.
• Stores materials in appropriate location until delivery can be made on campus.
• Stages packages for delivery and delivers all such shipments on campus. 
• Drives cargo vans or truck to transport and deliver packages.
• Obtains signatures to confirm delivery at delivery point.
• Downloads delivery information, uses dollies, pallet jacks, hydraulic dock lifts to stage material and assists in handling large, bulky and heavy packages. 
• Preparation of outgoing shipments (freight companies, UPS, USPS, and FedEx) using appropriate packaging solutions and appropriate computer software, following Export Control guidelines. 
• Sorting all incoming parcels, incoming mail, intercampus mail.
• Knowledge of the location of all mail drops and faculty/staff locations. Physically move, deliver and pick up mail at designated mail stops on campus. 
• Use of cargo van, dollies, and other material handling equipment to move mail tubs. 
• Safely lifts tubs, and/or packages weighing up to 70 lbs. Recommends sorting and delivery changes in order to accommodate department relocations on campus.
• Reconciles with USPS, calculates and distributes business reply mail to appropriate departments.
• Enters Business Reply and Postage Due amounts into Excel spreadsheet.
• Operates mailing equipment (electronic postal scale and postage meter). Knowledgeable in all local and international postal zone codes, special services, and assures mail is being processed in accordance with USPS rules and regulations and campus procedures.
• Also knowledgeable in the University’s accounting system and related ability to determine account numbers to charge.
• Performs all work in a safe manner.
• Promotes harmonious relationship with other University departments through accurate sorting of mail and through personal and courteous contact while delivering mail on campus. Informs other distribution employees and the campus community of changing policies and postal regulations (Private Express Statutes).
• Assists the university community with Postal related questions over the phone, via email and in person when necessary.
• Solves problems, answers questions and disseminates information regarding mailroom procedures via phone and email to campus community.
• Monitors external and operational condition of vehicle(s), completes and turns in Vehicle Driver Checklist whenever vehicle(s) are used.
• Reports damage when observed and refuels when necessary.
• Drives vehicles in support of processes required to pick up and deliver mail, freight and supplies in a safe manner.
• Use various tracking systems to capture mail, parcel and freight delivery data.
• Uses the ARMS tracking system to enter package data, to produce labels and reports, to arrange packages in staging area, and to deliver using the iPhone, which resolves problems with both the program and with mis-deliveries.
• Enters new employee and department information into the database.
• Maintains communications with the vendor for tech support and troubleshooting.
• Writing and compiling information, paying bills with the PeopleSoft system, coordinating the meter download on a monthly basis, periodically forwarding mis-delivered mail and using the employee locator on the computer in order to find the correct address of an employee; compiles and updates the campus staff list.

Candidates must understand and comply with the following:

• Successfully pass a background check
• Pre-employment Physical: Must be able to push, pull, lift, carry up to 50lbs.
• Pre-employment Drug Testing
• Drug Free Workplace 
• Ongoing Functional Capacity Testing
• Driver's License Requirement
• Use, Handling, or Exposure to hazardous materials.
• Lab areas & exposure to cleaning products

Job Competencies:

• Demonstrated experience effectively working within a diverse population.
• Demonstrated organizational commitment.
• Effective customer service/interpersonal skills
• Attention to details.
• Accountability
• Communication
• Customer Service
• Interpersonal Skills 
• Job Knowledge

Tentative Search Timeline:

• Priority date for applications is April 3, 2024. However, this position will remain open until filled. 
• The potential dates for interviews with the supervisor and appointing authority will be the week of April 15,2024.
• The potential employee start date is early to mid-May, 2024.

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected] ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov  under Rules.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the preferred qualifications to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:

• 2 years' experience in an occupational field related to the work assigned to the position. (Substitution: Appropriate education will substitute for the required experience on a year-for-year basis)
•  Must have a valid Colorado driver’s license.
• Must be a Colorado Resident

Preferred Qualifications:

• Experience working in campus mailroom setting
• 1 year or more experience in an Essential Personnel role.

Physical Requirements:

This position will exert up to 100 lbs. of force occasionally, and/or up to 50 lbs. of force frequently, and/or up to 20 lbs. of force constantly to move objects. Frequently stands and walks for prolonged periods of time to observe service areas and perform daily functions and inspections. Uses manual dexterity to manipulate supplies, tools, and equipment. Uses visual acuity to safely operate a vehicle and equipment, identify hazards, and perform daily functions. Frequently performs activities requiring a full range of body movements including climbing, balancing, stooping, kneeling, crouching, crawling, reaching, twisting, handling, fingering, feeling, talking, hearing near/Far acuity, depth perception and color vision. Exposure to weather - Exposure to hot, cold, wet, humid, or windy conditions caused by the weather. Exposure to Noise, vibration and confined/restricted working environments.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.