Human Resources (HR) Operations Coordinator

Who we are:

To learn more about the College of Arts & Media and the University of Colorado Denver, please visit: 

·        College of Arts & Media - https://artsandmedia.ucdenver.edu   

·        University of Colorado, Denver - https://www.ucdenver.edu/about-cu-denver

Join our innovative and inclusive community! CAM is excited for this talent acquisition cycle and all the exciting positions we are recruiting: 

Check out our Talent Acquisition page for more information and remember, all applications must be submitted through CU Careers.

Job Family & Summary:

The College of Arts & Media  has an opening for a full-time Human Resources (HR) Operations Coordinators (unclassified) position. The continuance of this appointment will be based on merit/performance, budget, and enrollment numbers.

The HR Operations Coordinator will provide a high level of critical assistance as directed by the Director of People Operations/HR for the College of Arts & Media.  This will include HR data entry of transactions, processing of hiring paperwork, processing of facility badge access and key requests, maintenance of electronic personnel files, reviewing payroll, and ensuring required compliance trainings are complete.

Job family description:

Intermediate: Jobs in this career family provide the management of human capital.  Functions include providing advice and guidance to managers and employees, and performing functions including strategic planning and analysis, compliance with policies and laws, employment and compensation, job evaluation, performance and leave management, employee training/development, reward and recognition, employee relations, affirmative action, benefits, employee records/information, and payroll.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. 

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Examples of Work Performed:

Assist the Director People Operations/HR with the day-to-day transactional operations of the HR functions and duties, ensuring all aspects of HR are accurately and ethically completed, while maintaining discretion, confidentiality, professionalism, and accuracy. Communicate and provide timely updates of workload and any issues to the Director of People Operations/HR.

Human Capital Management (40%)

• Create data entry transactions in the Human Capital Management (HCM) system related to personnel management (including new hires, terminations, short work breaks, reappointments, additional jobs, pay rate changes, supervisor changes, percent of time changes, sabbaticals, etc)
• Maintain accurate, timely, and complete HR records/files ensuring compliance with Federal, State and University laws, regulations, policies, and procedures
• Handle private information and maintain integrity and discretion of personnel files.

Payroll (40%)

• Accurately and timely input monthly, biweekly, and off-cycle payroll data
• Review, confirm, and interpret payroll register data to identify issues or inaccurate payroll allocations
• Create and submit PETs for approvals
• Create, route, process payroll forms for approval and signatures 

Talent Acquisition (10%)

• Assist with the recruitment process for student employees (post on CAM HR or Handshake, assist with interviews as needed, ensure legal and fair search processes are followed, send and process new hire documents, hire into HCM, draft/send employment terms/letters, etc)
• Assist in the recruitment activities for faculty, staff, and student worker positions through the Human Capital Management (HCM) and CU Careers systems
• Support the search functions, and may serve as a search coordinator/search committee member when appropriate and as needed
• Draft letter of offers
• Support the on-boarding processes for new employees

Other (10%)

• Perform other duties and tasks, and aids with projects as assigned and approved by Director of People Operations/HR
• Ensure all documentation is accurate and complete, and personnel actions are compliant with law, regulation, or policy
• Process facility access and key requests/retrievals
• Complete exit procedures for employees
• Other duties, projects, and tasks as assigned and needed.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

What we offer / Why join us:

Salary:

The salary range (or hiring range ) for this position has been established at $54,000- $57,900.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. 

This position is not eligible for overtime compensation unless it is non-exempt.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Benefits:

• Medical:  Multiple plan options
• Dental:  Multiple plan options
• Additional Insurance:  Disability, Life, Vision, and Wellness
• Retirement 401(a) Plan:  Employer contributes 10% of your gross pay
• Tuition Benefit:  System employees have the benefit on all campuses 

• Paid Time Off:  Accruals over the year
  • Vacation Days: 22
  • Sick Days: 15
  • Holiday Days: 10
• ECO Pass:  RTD Bus and light rail service
• Additional Perks & Programs:  Click here to access a few more Perks and Programs

Diversity, Equity, Inclusion, and Belonging:

How we boost belonging:

The University of Colorado Denver, College of Arts & Media hopes to attract persons with demonstrated dedication to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds. The College of Arts & Media is dedicated to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.

Diversity and Equity:

The University of Colorado Denver is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

How/when to submit an application:

Application Deadline:

Applications are accepted electronically ONLY at www.cu.edu/cu-careers .

Review of applications will begin after the priority deadline with preference given to complete applications received by February 1, 2024 Those who do not apply by February 1, 2024 may or may not be reviewed/considered.

Required Application Materials: 

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A letter of application which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three to five professional references (we will notify you prior to contacting both on and off-list references)
• Provide detailed answers to all pre-screening questions within the application

Questions should be directed to Teri Wilson at [email protected].

Special Instructions to Applicants Section 2

Reference checks are a standard step in our hiring process.  You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview.  We will notify you prior to contacting both on and off-list references.

Please do not submit any of your application material (via email) to the job posting contact. 

How you’ll know if this is the right fit:

Minimum Qualifications:

• Bachelor’s degree in human resources, business, public administration, or a related field from an accredited college or university.
  • Substitution : 4 years of fulltime payroll and/or human resources professional experience.
• In addition to the above, 1 year of professional level work experience providing people operations/human resources and/or payroll functions

  Conditions of Employment: 

• Must be willing and able to:
  • successfully pass a national criminal and sex offender background check
  • work after hours as needed for various project
  • adhere to CU Denver’s COVID-19 guidelines
  • maintain a regular on-campus presence – some remote work may be available

Preferred Qualifications:

• Experience with utilizing current HR technologies (i.e. PeopleSoft, CU Careers, or similar systems)
• Experience inputting timely and private data/content into an HR data entry system
• Experience working with/within HR procedures, rules, regulations, and policies
• Experience working in higher education or an academic institution
• Experience editing and proofing professional correspondence, such as letters of offers, to ensure appropriateness and professionalism

Knowledge, Skills, and Abilities:  

• Proven experience in establishing and maintaining effective working relationships with a diverse population at all levels throughout the institution—and into the community.
• Ability to communicate in a positive and effective manner, across various modalities.
• Ability to balance multiple projects and tasks in parallel to maintaining attention to detail.
• Ability to create an equitable and positive employee/people experience.
• Outwardly contribute to a respectful, positive, and professional workspace.
• Demonstrated allegiance and influential ability to embrace and advance equity and inclusion.
• Ability to establish work priorities, follow through, and meet established deadlines.
• Strong judgment and critical thinking skills.
• Ability to deliberately listen and communicate relevant information, anticipate problems, and offer suggestions for resolution.
• Knowledge of professional standards, concepts and practices related to Human Resources.
• Ability to evaluate and interpret a broad range of laws, rules, and regulations to exercise good judgement in application.
• Knowledge of applicable Federal and State laws and regulations.
• Allegiance to maintain strict discretion while working with private information.
• Advanced Microsoft Office skills including, Word, Excel, and Outlook.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Denver: https://www.ucdenver.edu/coronavirus Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.