Human Resources Coordinator

Department
 

BSD MED - Administration - Human Resources

About the Department
 

Our department was the first department created when the medical school began over 110 years ago. It has evolved into the largest department not only in the medical school with over 300 full time faculty and research faculty but is the largest department in the University. The main missions of the Department of Medicine, scholarship, discovery, education and outstanding patient care, occur in a setting of multicultural and ethnic diversity. These missions are supported by exceptional faculty and trainees in the Department. We believe you will quickly agree that the DOM’s faculty, fellows and trainees very much represent the forefront of academic medicine – extraordinary people doing things to support the missions of our department. The result is a Department which reaches far beyond the walls of our medical school to improve humanity and health throughout our community and the world providing high quality patient care and training of the next generation of leaders in medicine. The Department of Medicine has a long and proud history of research and discovery in the basic, clinical and translational sciences. Currently, the Department of Medicine is among an elite group of medical centers who are leading in the discovery and delivery of personalized medicine. Our impressive pool of talented researchers are renowned for bridging the bench to the bedside, and clinical research evaluations of new drugs and devices. The educational mission of the Department of Medicine is to train exceptional healers and the future leaders in academic medicine. The Department is home to four top residency programs (Internal Medicine, Emergency Medicine, Dermatology and Medicine-Pediatrics) and twelve fellowship programs, including seven federally funded training grants. Our residents obtain their 1st choice of fellowship programs over 80% of the time with these positions usually obtained in the very best academic programs nationwide, a fact clearly reflecting the high esteem in which our program and house staff is held. Diversity of house staff and faculty is a key priority in our enterprise, both to cultivate leadership from underrepresented minorities and women and to reflect the ethnic and racial makeup of the patients we serve. Our trainees and faculty are recruited from top medical schools in the country. The Department of Medicine also takes great pride in providing unparalleled, comprehensive and innovative patient care. The Department’s clinical excellence is continually recognized by the highly regarded US News and World Report. Each of the Department’s subspecialty practices are recognized as programs of national, regional, and local distinction for our novel diagnostic and therapeutic patient care offerings.

Job Summary
 

The Human Resources Coordinator will be a main point of contact for all general HR related matters and will proactively assist with the day-to day operations for the Department of Medicine's Human Resources Office.
This position is eligible for a hybrid work arrangement.

Responsibilities

• Assist HR leadership to proactively streamline the on boarding process for staff, temporary, student hires and visitors.

• Assist managers and employees with time adjustments, benefits and payroll questions.

• Routinely audit internal HR files for accuracy and compliance.

• Assist with visa requests through the Office of International Affairs.

• Assist with yearly mandatory clinical compliance trainings.

• Complete pre-boarding requirements and systems set up for incoming staff hires.

• Authenticate I-9 documentation and maintains employment verification records.

• Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Maintains appropriate human resources data and records.

• May help counsel employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate to high level of guidance.

• Provides professional support to a unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelors degree in a related field.

Experience:

• Human resources experience.

• University or Academic Medical Center experience.

• Workday or similar HRIS system experience.

Preferred Competencies

• Excellent verbal and written communication skills.

• Interpersonal skills.

• Customer service skills.

• Decision-making skills.

• Presentation skills.

• Analytical skills.

• Ability to work long hours when necessary.

• Ability to work independently and as part of a team.

• Ability to maintain confidentiality.

• Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.

• Knowledge of Microsoft Office.

• Working knowledge of employment regulations and typical human resources procedures.

• Ability to coordinate the work of others.
   

Application Documents

• Resume/CV (required)

• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Human Resources

Role Impact
 

Individual Contributor

FLSA Status
 

Non-Exempt

Pay Frequency
 

Biweekly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.