HR Assistant

Colorado State University, United States

Updated: almost 2 years ago
Location: Fort Collins, COLORADO
Deadline: 11 Jul 2022

Posting Details
Position Information


Classification Title Temporary Hourly
Employment Category Temporary
Is this an Hourly position? Yes
Work Hours/Week 0-40
Overtime Eligible? Yes
Position Location Fort Collins, CO 80523
Description of Work Unit
The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high-quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.
Search Contact Email [email protected]
Position Summary
The Department of Clinical Sciences is one of four academic departments in the College of Veterinary Medicine and Biomedical Sciences at Colorado State University. The department is the academic home to approximately 400 people and is comprised of 100+ full time and special appointment faculty members, 85+ administrative staff, 73+ graduate students, residents, interns and postdoc fellows and ~140 hourly staff. The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.
The work environment is fast-paced and busy! We are looking for a customer-service focused, detailed individual to round out our HR team. Work location can be hybrid with the right candidate and after training.
The purpose of this position is to perform HR tasks for the unit. This includes hourly hiring, timeclock management including leave, holidays, corrections, FML entries and payroll.
This position is eligible to apply to the permanent, full-time position being offered: https://jobs.colostate.edu/postings/105714
Position Minimum Qualifications
Two years of experience in an occupational field related to the work assigned to the position.
Preferred Qualifications
• Experience interpreting and ensuring compliance with HR policy, and requesting assistance from college HR as appropriate.
• Experience and working knowledge within an institution of higher education.
• Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
• Demonstration of active, successful work in a Human Resources capacity within a professional business setting involving the simultaneous execution of multiple programs and initiatives.
• Demonstration of strong, effective oral and written communication skills.
• Advanced working knowledge of Microsoft Office suite including significant experience in Word, Outlook, Excel and Access.
• HR CERTIFICATION related to the job tasks and responsibilities.

Posting Details


Working Title HR Assistant
Posting Number 202200442T
Department Clinical Sciences
Salary Range 16-18.50
Employee Benefits

Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit areas: https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf

Close Date 07/11/2022
Special Instructions to Applicants
References will not be contacted without prior notification to applicant.
Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.


The Acting Title IX Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 123 Student Services Building, Fort Collins, CO. 80523-0160, (970) 491-1715, [email protected] .

The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.
Diversity Statement
Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Job Duties


Job Duty Category Hourly Hiring Coordinator
Duty/Responsibility
  • Serve as subject matter expert on all hourly hiring needs for the department, including the new TimeClock Plus time/leave management system.
  • Responsible for all new hire student hourly and non-student hourly employee requests for the department of Clinical Sciences
  • Initiating the hiring paperwork and background check requests to initiating the new assignment in Oracle
  • Responsible for maintaining and processing bi-weekly payroll for all hourly positions in the department
  • Understand and interpret University student and non-student hourly employment classification, hiring and compensation policies
  • Aid in creation of job postings for student employees in Handshake and TMS for non‐student hourly hiring and ensure correct title and classification is utilized.
  • Review TimeClock Plus entries for payroll accuracy including manager approval status, over-time, compensatory time, and hours worked.
  • Oversee and monitor all locum veterinarian needs and hiring.
  • Enter termination actions in a timely manner to ensure payout of leave and termination of benefits as appropriate.
Percentage Of Time 60
Job Duty Category HR Assistant
Duty/Responsibility
  • Manages phone stipends for employees
  • Assist HR team in completion of all Oracle transactions
  • Manage LWOP and FMLA entries
  • Prepare and review Non-Exempt TimeClock Plus employee entries by payroll deadlines.
  • Process PPDA documents as needed.
  • Maintains employee related databases.
  • Manages forms and documentation collection.
  • Attends CSU/CVMBS HR-related informational meetings and committee work.
  • Manages time keeping and leave balances
  • Enters lost time and leave balance logistics
  • Other duties as assigned
Percentage Of Time 40

References


Minimum References Required 3
Maximum References Required 3

Similar Positions