Program Business Analyst, Bass Connections

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Program Business Analyst, Bass Connections

Occupational Summary

Bass Connections is a Duke University program that supports collaborative, interdisciplinary research. Involving all of Duke’s schools, the program engages students and faculty in the exploration of complex societal issues through year-long research teams, summer programs, courses, and student research grants. Projects and courses are categorized under one of six themes — Brain & Society; Energy & Environment; Global Health; Health Policy & Innovation; Information, Society & Culture; and Race & Society. Launched in 2013, the program now includes more than 60 year-long research projects per year, several affiliated summer research programs, and numerous affiliated courses. Annually, approximately 700 undergraduates, 200 graduate students, and 350 faculty and staff participate in the year-long project teams and summer research programs.

Major responsibilities of this new position include managing and reporting on program finances; supporting the student hiring needs of Bass Connections teams; advising on administrative policy questions; and managing and reporting on program participation data.

This position reports to the Assistant Vice Provost, Interdisciplinary Studies and Bass Connections, is part of the Office of the Vice Provost for Interdisciplinary Studies. Our office is a remote-first work environment.

Work Performed

Finance (approximately 50% effort)

• Oversee financial processing and analysis for the Bass Connections central office and six Bass Connections themes, encompassing about 100 active project codes at a given time
• Create a systematic process for tracking all active project codes including tracking project end dates and ensuring the timely closure of projects; no cost extension dates; and advances and variances
• Ensure that gift funds are deployed in accordance with the gift agreements and that there is clear documentation around the use of gift funds for reporting purposes
• Enter budget forecasts and variance reports (total budget managed is approximately $2 M a year)
• Produce quarterly budget reports for all active projects
• Reconcile financial codes
• Process financial transfers
• Process purchase card receipts and expense reimbursement for central office staff
• Provide occasional procurement support for central office needs or projects lacking support from their home unit
• Request new fund codes annually when a new batch of projects are funded
• Answer financial policy and processing questions from project teams
• Review and approve expenses
• Help student research awardees (~10 per year) process expenses if their faculty mentor’s unit is unable to assist

Human Resources (~25-30%)

• Advise Bass Connections team leaders and themes on common human resources policy questions including student hiring, hiring non-Duke students, and paying supplements
• Process student hires for project teams when their home unit is unable to assist
• Work with theme administrators and team leaders to ensure that students are placed on the payroll in a timely and correct manner and that timecards are processed on time
• Process occasional faculty supplements

Data Management and Analysis (~20-25%)

• Assist with the management of the database of participants and project teams, working with student assistants to manage the input of data and ensuring the general integrity of the data
• Use reports from our database and student application platform to run queries on student and faculty participation
• Help clean and maintain annual reporting data

Work requires advanced knowledge of both statistical and/or financial field. data analysis and interpretation, acquired through a BA in a related

Requires 3 years of relevant experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.