Grant Specialist II - Institute of Clinical & Translational Sciences

Position Summary
Position specializes in financial management for a broad range of activities assisting the ICTS Associate Director – Finance in fulfilling the ICTS mission and meeting objectives. Key responsibilities include providing assistance with financial operations, grant submissions, grant reporting, and overall ICTS Component/Function support. Job responsibilities support Washington University’s ICTS multi-institution NIH CTSA.

Job Description

Primary Duties & Responsibilities

• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator and Senior Leadership to compile and submit grants/supplements according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents on line, as needed.
• Identifies and collects potential grant applications/instructions.
• Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions, and ensures that funds are carried forward, as appropriate.
• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
• Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
• Updates grants lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files, as needed.
• Attends training sessions/seminars related to position.
• Assists senior leadership with special projects as requested.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Prepares monthly financial reports on research accounts and distribute/discuss with senior leadership.

Preferred Qualifications

• Knowledge of Workday, Adobe Acrobat, Microsoft Office, PC, SUBS, agency guidelines, etc.
• Microsoft Office including Word and Excel, PC.
• Experience in grant/research administration.
• Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
• Effective analytic skills.
• Ability to work effectively with a diverse range of staff, students, and faculty.
• Ability to excel at time management and organization, with a high level of accuracy and strong attention to detail.
• Excellent oral and written communication skills.
• Must be able to handle confidential information professionally.
• Ability to work independently, exercising mature judgment with minimal supervision.

Required Qualifications

Equivalent of Bachelor’s degree with four years of experience in accounting or related field plus experience in grants administration or eight years of combined education and related experience.

Grade
G10

Salary Range
$45,800.00 - $75,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.

Scheduled Hours
40

Position Summary
Position specializes in financial management for a broad range of activities assisting the ICTS Associate Director – Finance in fulfilling the ICTS mission and meeting objectives. Key responsibilities include providing assistance with financial operations, grant submissions, grant reporting, and overall ICTS Component/Function support. Job responsibilities support Washington University’s ICTS multi-institution NIH CTSA.

Job Description

Primary Duties & Responsibilities

• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator and Senior Leadership to compile and submit grants/supplements according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents on line, as needed.
• Identifies and collects potential grant applications/instructions.
• Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions, and ensures that funds are carried forward, as appropriate.
• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
• Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
• Updates grants lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files, as needed.
• Attends training sessions/seminars related to position.
• Assists senior leadership with special projects as requested.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Prepares monthly financial reports on research accounts and distribute/discuss with senior leadership.

Preferred Qualifications

• Knowledge of Workday, Adobe Acrobat, Microsoft Office, PC, SUBS, agency guidelines, etc.
• Microsoft Office including Word and Excel, PC.
• Experience in grant/research administration.
• Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
• Effective analytic skills.
• Ability to work effectively with a diverse range of staff, students, and faculty.
• Ability to excel at time management and organization, with a high level of accuracy and strong attention to detail.
• Excellent oral and written communication skills.
• Must be able to handle confidential information professionally.
• Ability to work independently, exercising mature judgment with minimal supervision.

Required Qualifications

Equivalent of Bachelor’s degree with four years of experience in accounting or related field plus experience in grants administration or eight years of combined education and related experience.

Grade
G10

Salary Range
$45,800.00 - $75,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individual’s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.