Graduate Academic Coordinator, Vancouver Campus

Updated: 30 days ago
Location: Vancouver, WASHINGTON
Job Type: FullTime


1484-NN - Academic Coordinator/Advisor 1

Business Title:

Graduate Academic Coordinator, Vancouver Campus

Additional Titles:



Employee Type:

Admin. Professional (+) (Fixed Term)

Job Family:

Administrative Professional - Not OT Eligible

Position Details:

Summary of Duties:

This position will have the responsibility to advise and provide program support to prospective and current M.Sc & Ph.D students for the School of Engineering and Computer Science (ENCS). Responsibilities include student recruitment, analyzing student applications, course transfer evaluations and transcripts, assessing academic level of students, responding to academic inquiries, and developing individual academic plans. Oversee paperwork required for annual reviews, programs of study, assessment, and other processes (such as leave and program changes) within the Voiland College of Engineering and Architecture and the Graduate School. Be a liaison with the Graduate School and support student related issues. Work in conjunction with Admin Manager to support assistantships for the program and assist international students to process immigration documents. This position will also provide proactive outreach and service to currently enrolled M.Sc & Ph.D students to ensure retention goals are met and exceeded. 

Required Qualifications:

Bachelor’s degree and two (2) years of full-time academic advising experience at a college or university or related education/experience. A Master’s degree in a related field may substitute for one (1) year of professional work experience.

Any combination of relevant education and professional experience may be substituted for the educational requirement on a year‐for‐year basis.

Obtain WSU ACADA Level 1 certification within 6 months of hire.

Preferred Qualifications:

Work experience with engineers or other technical professionals.
Experience working in higher education.
Experience working with a diverse student population including non-traditional, first generation college students and under-represented student populations.
Familiarity with student information systems such as myWSU, and similar degree audit reports.

Additional Information:

In accordance with Washington State Governor's Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at Please contact HRS at or 509-335-4521 if you have questions.


Washington State University Vancouver

Department Name

WSU Vancouver, College of Engineering and Computer Science

City, State, Zip

Vancouver, WA 98686

Department Link


$4,050.92/month and $48,611.04/year




12 months

Fixed Term Position

Position funded through June 30, 2025. Renewal is dependent on the need for extension and/or if additional funding is secured to extend employment.


Hybrid work schedule and flexible scheduling may be an option after the initial training period.
Posting Close Date

This position will remain open until filled. Screening of applications will begin on August 5, 2022.

Background Check

This position has been designated by the department to require a background check.

Application Instructions

Applicants must attach the following documents to their online application:

1) Resume (uploaded in the resume section).

2) A cover letter (uploaded in the questionnaire).

3) A diversity statement (also uploaded in the additional questionnaire, see information below).   


Please include a diversity statement on past, current and future contributions to Equity, Diversity, and Inclusion in alignment with WSU Vancouver's mission through your work with the university. Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space,  

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application. 

About WSU Vancouver 

As one of six campuses in the Washington state University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.  

As the only public four-year educational institution in Southwest Washington, WSU Vancouver is dedicated to its land-grant tradition for openness, accessibility and service to people. WSU Vancouver enjoys extraordinary community support and is committed to developing areas of academic and research excellence that fulfill regional needs.  

Situated on 351 scenic acres, WSU Vancouver is in the homelands of the Chinookan and Taidnapam peoples and the Cowlitz Indian Tribe. Employees and students alike value the beauty of campus.  

Recognized by Insight Into Diversity magazine as a top college for diversity, WSU Vancouver is committed to advancing equity, diversity, inclusion and belonging in all that it does. 

Time Type:

Full time

Position Term:

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or .

View or Apply

Similar Positions