FXD Program Assistant III

Gonzaga University, United States

Updated: 3 months ago
Location: Spokane, WASHINGTON
Deadline: 25 Jan 2024

First Section


Who We Are
At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.
Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.
For more information, click here .
Position Title FXD Program Assistant III
Posting Number S2199P
Department Institute for Climate, Water, and the Environment
Work Schedule
Monday – Friday, 8:00am-4:30pm or 9:00am-5:30pm
Employment Status Fixed-Term
Temporary or Fixed-Term Assignment End Date 01/31/2027
Hours per Week 40
Months per Year 12
Job Purpose
The Institute for Climate, Water, and the Environment Program Assistant supports the Climate Institute’s staff in organizing and running Institute operations. The position develops and maintains strong professional relationships and works collaboratively with a variety of internal and external stakeholders. Performs a wide range of complex administrative and budgetary duties in support of department members. Will provide direction and support to other administrative support staff and student employees.
Target Salary (Annualized 12 months, 40 hours/week) 41803
Minimum Salary (Annualized 12 months, 40 hours/week) 41803
Salary Midpoint (Annualized 12 months, 40 hours/week) 49180
Maximum Salary (Annualized 12 months, 40 hours/week) 56557


Essential Functions


Essential Function Category Title Administrative Support
% of time for section 30%
Function Details
  • Performs a wide range of complex administrative duties requiring independent judgment and initiative on assignments that are sensitive in nature.
  • Perform complex word processing and spreadsheet tasks such as merging and sorting, integrating text and graphics, and helping to generate direct mailings, forms, flyers and other documents.
  • Manages correspondence for department operations, including advisory board(s).
  • Plan, set-up, monitor, and tear-down of departmental events and meetings.
  • Maintains professional and accurate records including confidential reports and information, both in electronic and written format.
  • Scheduling of appointments, calendars, meetings, travel and other events, including the procurement of logistical needs.
  • Submits and monitors work orders for office and department members.
  • Maintaining and ordering supplies for the office and equipment.
  • Oversees and assigns work and special projects to student employees.
Essential Function Category Title Event Support
% of time for section 30%
Function Details
  • Primary responsibility for Climate Institute public events and workshops, including space reservation, event website maintenance, registration processing, student event support coordination, scheduling of recording and livestreaming, internal event approval processing, and post-event processing.
  • Speaker travel accommodations and honoraria processing.
Essential Function Category Title Budgetary Support
% of time for section 30%
Function Details
  • Prepare, audit and process requisitions, expense reports, invoices, contracts and credit card statements.
  • Travel expense reporting.
  • Monitoring, reconcile, and generate reports on department budget and grants.
  • Uses spreadsheet and database software to create and maintain various budget, grant, and personnel records.


Other Functions


Other Functions
Other tasks as requested by the Department .


University Competencies


University Work Values
Promoting Excellence in Academic Endeavors and Professional Practice
• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes
Sharing Responsibility for Mission Identity and Leadership
• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community
Affirming a Commitment to Human Dignity
• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential
Advancing a Culture of Inclusiveness
• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds
Caring for Our Common Home and Integral Ecology
• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life
Cultivating Individual and Community Accountability
• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards


Qualifications/Knowledge Required/Years Experience Required


Degree Required Bachelor's Degree or Equivalent Experience
Certifications and/or Licensures required
n/a
Knowledge Required Specialist Knowledge in field
Years Experience Required 3-4.99 years
Minimum Qualifications
  • BA + two (2) years of related experience or six (6) years of related experience if substituting experience for education requirement.
  • Microsoft Word skills to include the ability to create reports, containing graphs and other intermediate functions (e.g. perform mail merge, insert table of contents).
  • Microsoft Excel skills to include the ability to create spreadsheets (e.g., formulas such as V-lookup, graphs).
  • Maintain composure in fast paced work environment.
  • Demonstrated ability to manage competing priorities with frequent interruptions.
  • Demonstrated ability to operate with a high level of confidently and discretion.
  • Demonstrated ability to accurately input data into various systems.
  • Excellent verbal and written communication skills necessary to communicate intricate job-related processes to internal and external customers.
  • High attention to detail and precision.
  • Demonstrated interest in addressing the climate crisis.
Desired Qualifications
  • BA + four (4) years’ experience in a progressive office support position including two (2) years budget management responsibilities.
Physical / Environmental Qualifications
  • Remain in a stationary position 75% of the time.
  • Ability to prep for and attend meetings and events across campus in various weather conditions.
  • Wrist and hand movement related to computer work.
  • Bend, stoop, kneel, stretch and reach.
  • Pick-up, carry and move items up to 25 lbs.


Posting Detail Information


Open Date 01/11/2024
Close Date 01/25/2024
Open Until Filled No
Application Review Begins On 01/25/2024
Special Instructions to Applicants
EEO Statement
Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.
Clery Statement
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics
The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.
A copy of the report can be found online at www.Gonzaga.edu/Clery . A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

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