FINANCIAL MANAGEMENT ANALYST III, ARTS AND SCIENCES FINANCE AND ADMINISTRATION

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

Plan, develop and coordinate the preparation of financial analyses and reports including, but not limited to, operational and capital budgets, financial statements, statistical reports, cost analyses and other financial information; perform complex and specialized assignments in assigned area of expertise; perform lead role in coordinating complex projects.

Detailed Description of Functional Areas and Tasks as Follows:

Management

The Financial Management Analyst III position will support Trinity College of Arts and Sciences in all financial aspects of its operations and assist in the budgeting and analysis of the overall portfolio including the coordination of operational and capital budgets, cost analyses and financial reports.  The role will also support administrative teams within our centers, education and research community.  The incumbent will perform the more complex duties involved in compiling, analyzing and reporting the financial performance of Trinity’s operating units to include strong emphasis in international operations. The position reports directly to the Director of Finance, Administration, and Operations.

Provide effective coordination of accounting and budget functions, procedures and policy interpretation.  Analyze monthly financial statements to determine proper charging of operating revenues and expenditures in accordance with Trinity’s procedures.  Take appropriate actions when corrections are needed.  Monitor trends and make recommendations that could include training and/or changes in business processes.

Liaise with departmental directors, department managers, and appropriate personnel to prepare annual budgets; monitor budget expenditures and prepare reports and analyses to management.  Maintain interface with programs/ departments to ensure compliance with established budgets and operational plans to investigate variances, recommend solutions, and develop short- and long- term plans.

Financial

Develop annual non-salary, tuition revenue and transfer budgets following Trinity College of Arts and Sciences departmental submissions, using sources such as faculty MOUs, student enrollment data, and Trinity’s College of Arts and Science strategic plan.

Lead year-end closing activities to include budgetary analysis and spend-down.  Communicate with department managers to discuss current year, its encumbrances and projected out year spending.  Provide appropriate correspondence to ensure fiscal timelines are met.

Reconcile core operating funds monthly and lead month end close procedures.  Prepare monthly, quarterly, variance/projections, and year-end income statements by consolidating accounting data and provide written interpretation of results; monitor and report on financial performance of individual departments and Trinity as a whole; recommend corrective actions based on analysis.  Provide stakeholders with SAP R/3 and Excel based financial reports for planning purposes.

Oversee FAM validation and overdraft management process including Duke’s international/in-country finances and provide back-up support in reconciling sponsored programs expenditures to ensure cost compliance and Duke's policies and procedures.

Oversee all purchasing activities including Concur travel and expense management, invoice payments, purchase requisitions, independent contractors and other administrative and accounting processes; including the review and approval of corporate card expenses, journal vouchers, reconciliation of expenses on all Institute program and center codes.  Issue and monitor all Procurement Cards for eligible Trinity College of Arts and Sciences staff and faculty.  Oversee accounts payable check request, non-salary cost transfers, Journal entries. 

Prepare financial modeling and forecasting functions to provide an understanding Trinity College of Arts and Sciences activities.  Prepare short and long-term financial projections, as needed.  Meet with Director of Finance, Administration and Operations to discuss projections and to develop a plan of action for fiscal stability utilizing baseline projections and balances based on predefined outcomes.

Evaluate business proposals, commitments, contracts, and special projects to determine financial implications, feasibility, and escalate to appropriate officials as deemed necessary.  Maintain liaison with all levels of internal administration and outside organizations and suppliers to coordinate business, monitor orders and charges, accomplish directives, and facilitate resolutions of problems and discrepancies in accordance with policies and business objectives.

Make recommendations to improve financial systems; perform in-house audits of operating departments; analyze deficiencies and report to supervisor. Assist in external audit review. Assist in formulating and refining short and long-term financial goals for operating Trinity through consultation with departmental director(s), budget owners and administrative staff. Prepare appropriate reports and power point presentations to support analysis.

Request appropriate fund codes, corporate card and financial products and services necessary for daily activities.  Develop and obtain approval for costing rates for services; establish rate ranges for net return on investments, in accordance with University policy.

Ensure business office standard operating procedures (SOP), and departmental processes are updated appropriately and disseminated to staff and provide appropriate training to faculty, staff, student and visiting scholars according to Duke's training and departmental requirements. 

Assist in managing the system rights of personnel, i.e., SAP R/3, Duke@Work, Concur, iForms

Special Projects

Participate in special projects and ad-hoc inquiries, development initiatives and international sites as assigned by the Director of Finance, Administration and Operations. 

Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration or a related field. CPA is desirable.

Work requires a minimum of six years experience in financial management, cost accounting or a field directly related to specialized area of assignment.  OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.