Finance & HR Professional-Geography & Philosophy Departments

Welcome to the University of Colorado Colorado Springs (UCCS)!

Envision yourself in a collaborative, inclusive, and innovative work environment that has a deep commitment to position our graduates for success in their professional and personal lives. Visualize applying your energy and skills for an organization that respects and cares about its employees enough to offer some of the best benefits of the industry while encouraging every team member to grow, collaborate, and provide input on how to consistently make the workplace a place people love to work. Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. 

The nature of this position is to provide administrative, technical, academic, policy, procedures, regulation, and department office management support services to the Departments of GES and Philosophy, University of Colorado administration, UCCS administrative departments-Controllers Office, Human Resources, Student Employment, Office of Sponsored Programs, LAS Dean's Office: Applying knowledge of and interpreting and effectively accomplishing and explaining the procedures of operating principles, processes, rules, regulations, policies, precedents, and other required guidelines and objectives specific to the program and University to anticipate, resolve and prevent problems and issues, suggest solutions, answer questions and provide information, records, completed forms and actions and/or advise others on program issues, requirements and matters. While this position is largely process-focused, it requires critical thinking skills, analytical skills, and application, discretion, judgement, knowledge, ingenuity, drive, focus and sheer determination to complete the job and keep the college, department, faculty, students and staff records and processes up to date and accurate on an on-going basis and to achieve the University's, College, Department and program’s objectives. 

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system https://www.cu.edu/ and is home to over 9,000 undergraduate and 1,800 graduate students. We have a strong focus in fueling student success by creating, using, and maintaining a multitude of different offices and programs. Overall, UCCS is constantly focused of preparing our students to have success in the future, and we understand that every single employee on our campus has a significant effect on that focus. Find more information about working at UCCS here: https://hr.uccs.edu/work-at-uccs .

The city, which was recently ranked as the number nine Best Places to Live by U.S. News & World Report in 2023 https://realestate.usnews.com/places/rankings/best-places-to-live , known as Olympic City USA, rests at the base of Pikes Peak, the inspiration for the song “America the Beautiful” and a must-see for residents and visitors alike. With a mild climate and 247 days of sunshine each year, the Springs boasts some of the state’s best recreation opportunities. Find out more about living in Colorado Springs through the Visit Colorado Springs page: https://www.visitcos.com/ .

Job Duties:

Accounting, Financial Planning and Reporting-Program Fiscal Manager-30%

Relieving the chair of technical budget processes, purchasing and requisitions on behalf of and in support of the department by forecasting and anticipating budget and operational needs.  Serving as the Program Fiscal Manager in preparing budget, purchase, and requisition documents, overseeing compliance and budget and procurement rules and guidelines, recommending adjustments to remain within overall budget limitations and interpreting budget materials, guidelines, and processes.  Overseeing, interpreting, and adjusting, by journal entry department journals, on a monthly basis, for general funds, start-up, revenue and Sponsored Programs (grants-federal, private, public and university) and performing fiscal year-end close of the Departments of GES and Philosophy’s budgets. 

Awareness of the responsibilities, expectations and understanding of the often-times minute, inter-relational aspects of the administrative functions of the department, college, campus, and university processes, which keep these institutions functioning in a healthy, orderly, legal and effective manner.

Understanding fund and business accounting principles and the tools, processes and procedures and personnel to maintain a fiscally healthy university, college, and departmental unit.  

Human Resources and Student Employment Liaison-PPL-30%

Responsible for all aspects of hiring-processing contracts, monthly, bi-weekly, and hourly pay. FTE vs. Percentage of Time vs. Standard Hours.  Creating a position, funding a position, payroll-tracking, work hours-general payroll and grant fund-restricted. Academic Year. Weekend University. Credits vs Contact Hours. Earning Codes and Pay Groups. Speedtypes. Faculty Offloads, Overloads vs. Additional Pay. Hiring, processing, and tracking varieties of instructor overloads, lecturers, student employees, GTAs, volunteers, and POIs.  Reporting-PAM reports, maintenance of records, audit, logs, Late Pay. Terminations. Job List. Cherwell. HCM.  Ever changing processes, policies, requirements, and expectations.  Tracking of processes is critical. (Create multiple tracking logs and keep them as up to date as possible.) 

Making hiring, evaluation, student, and faculty-support decisions, with regards to payment processes and procedures, specific to the particular source or sources of the payroll funding, grants-federal, state or campus awards, scholarships, stipends with regard to Speedtype and account selections, funding and spending limits and hiring restriction. 

Department Office Management-30%

Maintain and support the Departments of GES and Philosophy, by providing front desk presence, to assist, support, and provide first-contact for/to the university, college, administration, faculty, students, staff and general public in Centennial Hall, and any other area of the University or campus, while creating, organizing, managing and processing administrative documents-to support all areas of assigned university, college, departments, staff, faculty and student responsibilities. 

Respond to requests for assistance, supplies, orientation, hiring, information, for all above, as presented.  Purchases-using the specific form of purchasing mechanism, event planning, inventory and make available, department instructional, testing and support supplies and equipment, trouble-shoot and maintain office equipment: copier/scanner, fax and telephones as needed or requested. Provide various departmental, clerical support such as Facilities- building and department and OIT work requests, cash control, create and submit all administrative purchase orders, Bursar's transactions, set up speedtypes, travel arrangements, reimbursements, emailing students, graduate program support, maintain all graduate, employee, instructor, and ST files, manage building and department key access. 

All the above requiring timely preparation, response, judgement, follow-through, and knowledge of policies, processes, procedures, and resources. 

Department Administrative Liaison to the University and College of Letters, Arts, and Sciences-10%

Accomplish shared tasks and understand the resources available to complete the connected requirements and tasks. 

Other duties as assigned.

Work Location: Hybrid, usually working two-three days on campus and the other days remote.  

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: $40,188 - $51,856

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado Colorado Springs offers excellent benefits: https://www.cu.edu/employee-services/benefits-wellness/new-employee , some of which include:

• Medical insurance, with the lowest cost option being $0 to the employee
• Dental, Vision, Life and Disability insurance
• Generous paid vacation and sick time accruals (14.67 hours of vacation and 10 hours of sick accrued per month, prorated if part-time)
• Mandatory retirement plans. Employees contribute 5% of their annual compensation. CU doubles that and contributes 10%
• Tuition Assistant Benefit available to you or a dependent
• Paid Parental Leave after 12 months of employment
• Off Campus Housing Resources (link: https://offcampushousing.uccs.edu/)

Tentative Search Timeline:

• Priority will be given to applications submitted by March 6th , 2024, at 5:00 PM MST. However, this posting will remain open until filled.

• The potential dates for first round interviews will be the week of March 11th , 2024.

• The potential employee start date is April 1st , 2024.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Please note that while the position details both required qualifications as well as preferred qualifications below, we want applicants to be aware that they do not need to have all of the desired skills and experience to be considered for this position. If you meet the minimum qualifications, have passion for the work, along with experience in a related field, you are encouraged to apply. We encourage on-the-job training for any additional skills or knowledge that become relevant to the position.

Minimum Qualifications:

Applicants must meet minimum qualifications at the time of hire.

• Bachelor's degree and one year of financial and business experience. Progressive professional experience can substitute for a bachelor’s degree on a year-for-year basis.

Preferred Qualifications:

• Experience in establishing internal controls for financial and human resources activities.
• Financial tracking and reporting, and processing human resource actions.
• Experience with website development and management.
• Experience working in higher education.
• Peoplesoft Financial and Human Resource Management experience.
• Experience designing/updating marketing materials/social media

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve looking at a computer screen continuously for long periods of time. The employee may occasionally lift and/or move up to 10 pounds.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.