Faculty Data Specialist/Administrative Assistant IV (part-time, 20 hours per week/hybrid)

   

About the Department

The mission of the Cornell SC Johnson College of Business Activity Insight team is to provide decision-quality data and analysis for college leadership. Its reports and analyses are integral to several critical activities in the College, including accreditation, reviews, rankings, course planning, and web updates. The team works on an annual cycle, with periods of heavy data entry, analysis, and reporting coordinated throughout the year to meet college data requirements for faculty pay increases, accreditation reports, rankings survey data due to outside organizations, and many other needs. Central to every product and process is reliable, high-quality data. The role of the Faculty Data Specialist is to understand the college’s needs and use of faculty data, make appropriate decisions about how to categorize it, and accurately enter it according to standard business rules and formats.

The office operates during core business hours from 8:00 AM to 4:30 PM. The team generally collaborates between 9:00 AM and 3:00 PM. To enhance team collaboration, this position is ideally performed on campus on Tuesdays and Thursdays, with the rest of your weekly hours performed remotely. There is flexibility regarding which days you are on campus, and this will be mutually agreed upon between you and your supervisor.

The Opportunity

The Activity Insight team is seeking our next Faculty Data Specialist.  As the Faculty Data Specialist, with the Faculty Data Analyst, you will be responsible for the consistency and accuracy of the faculty data in the Activity Insight system. This moderately complex data comes from many sources, including faculty CVs, emails, and annual self-review reports. In addition to entering current data, the Faculty Data Specialist will run standardized reports, regularly validate current data, and update historic data as time allows.

The  Activity Insight Team Lead directs the Faculty Data Specialist in day-to-day tasks. Though the specialist is primarily responsible for data entry, data validation, and reporting following pre-established annual schedules, off-cycle entry and data pulls are often needed. The Data Specialist exercises sound judgment and experience to identify data quality issues, both in general and specific to individual datasets. When identified, they work with the Faculty Data Analyst and Activity Insight Team Lead to decide how to proceed.

The Data Specialist may have occasional contact with faculty to verify questionable data. The data specialist also has a small role in updating course planning data throughout the year. As part of the larger Academic and Faculty Affairs data team, they infrequently provide input on changes to team processes, instructions, and business rules.

What you’ll bring:

• Associate’s degree and 4 to 6 years relevant experience or equivalent combination
• Excellent communication skills, verbal and written; exceptionally well-organized and process-oriented; comfortable in a digital environment.
• Very familiar with MS Office
• Familiar with data management concepts

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Advanced user of MS Excel and familiarity with MS Access and SQL
• Familiar with Cornell processes and organization
• Previous Salesforce experience

Success Factors

• You’re really interested in and excited by data analytics.
• We don’t require a background specific to data analytics.  Our current team comes from a variety of professional backgrounds! 
• At this level, you will be able to learn the data analytics skills, if you are interested in leveraging your analytical, logical approach to looking at patterns and discrepancies in data.
• You’re interested in looking at sets of data and information and proposing informed, creative ideas to make others’ jobs easier at the College.
• Join a great team with teammates who are just as flexible and collaborative as you.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role on-campus 2 days per week, with the rest of your weekly hours as remote. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.

• You will be provided a laptop PC while performing the work of this position.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

   

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information .

  

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.78 - $28.80

Remote Option Availability:

Hybrid Remote

Company:

Endowed

Contact Name:

Carolyn Chow

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-03-01