Facilities Project Coordinator - Technology Infrastructure and Design – Office of the University Architect

Updated: about 2 months ago
Job Type: FullTime
Deadline: 20 Oct 2021


Campus: Tempe

Facilities Project Coordinator

Job Description

Facilities Development and Management, Office of the University Architect, seeks a Facilities Project Coordinator to assist our Design and Project Management Team members under the direction of our Sr. Project Manager of Technology Infrastructure and Design.  This individual will direct efforts of team members to organize technology specific tasks for our ongoing building projects, monitor project technology design progress, project technology schedules, technology estimates versus actual costs for projects specific telecommunications, audiovisual, security, and building control system components, plus estimated to actual costs of pathway infrastructure and structured cabling systems that support those active technologies.  The Facilities Project Coordinator will assist in organizing and participating in stakeholder meetings, and ensure that project deadlines and deliverables from design professionals, other departments, contractors, integrators, and fellow subject matter experts are delivered in a timely manner as well as assist with field audits of installations to verify ASU standards, project budgets, and schedules are being met.

Job Family

Campus Planning & Architecture

Department Name

FDM Office of Univ Architect



VP Code


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$56,000 per year. ASU offers a comprehensive benefits package with the State of Arizona

Close Date


Essential Duties

  • Review Technology Construction Plans and Specifications, provide redlines comments, and provide clear direction on how to meet ASU and Industry standards as it pertains to Structured Cabling Systems (SCS), equipment selection and installation, Technology Rooms: location and fit-out.  Technology at ASU includes but is not limited to telecommunications, audiovisual, security, LAN, WAN, Wi-Fi, intranets, extranets, VoIP, Building Controls, Distributed Antenna Systems (DAS) for cellular/life safety and other low voltage technologies that support University Special Systems.
  • Assist in developing strategies for design and process improvement for technology delivery.
  • Assist in updating pricing models, budget templates and other estimating tools to assist the overall budget estimation process for new projects and feasibility studies specific to technology within ASU construction projections.
  • Maintaining and monitoring project plans, project schedules, estimates and actual costs.
  • Organizing, attending, facilitating and participating in stakeholder meetings.
  • Preparing necessary presentation materials for meetings.
  • Review RFI’s, Submittals, and ASI’s for compliance and provide approval or new direction as needed.
  • Providing administrative support as needed.
  • Undertaking additional project tasks as required.
  • Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project
  • Observe work in progress to gauge timeliness, conformance with requirements, and acceptable workmanship.
  • Interview proponent user to collect information for designing their technology plan, accounting for all required services and construction.
  • Attend pre-construction conferences and review contract bidding documents.
  • Inspect existing conditions, prepare narratives with recommendations required to meet project goals.  
  • Inspect new construction projects to ensure all technology elements are being installed per plan and per ASU Standards.  Document findings and communicate them to the Construction Team for corrective action.
  •  Assist in the generation of installation details that will allow the Design Team and the Construction Team to produce a more predictable outcome that meets ASU’s expectations.
  • Assist in revising ASU Construction Standards as elements evolve and change.
  • Meet with Manufacturers, Design Professionals, Integrators, and Contractors on a reoccurring basis to be apprised of changes and trends.

DAYS AND SCHEDULE: Monday-Friday 7:30AM-4:00PM

Minimum Qualifications

Bachelor's degree in Architecture, Civil, Electrical, or Structural Engineering or related field AND three years of construction experience; OR, seven years of progressively responsible construction experience, OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.  Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Desired Qualifications

Evidence of:

  • Bachelor’s degree in Construction Management, Electrical Design, Information Technology or related field of study.
  • BICSI RCDD or similar ICT Telecommunications Design/Installation Certification
  • Project Management Professional (PMP) certification through Project Management Institute (PMI).
  • Certified Journeyman Electrician with 5-years of field experience
  • Effective communication skills 

Experience in:

  • Technical MOS 
  • SCS, IT, Data Center, or Higher Education Data Team
  • Technology Field (AV, Security, Building Controls) as a designer, estimator, or project coordinator
  • Managing Tenant Improvement projects, in a college or university setting preferred
  • Reading and interpreting plans and specifications and comparing them with construction in progress
  • Microsoft Office Applications (e.g. Word, Outlook, Project, Excel)

Demonstrated knowledge of:

  • Facilities planning and construction management processes and procedures
  • Building construction, materials, and methods
  • Estimating, budgeting, and scheduling practices
  • Building codes and standards of practice

Working Environment

Activities can be performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking at job sites. Visual acuity and manual dexterity associated with daily use of desktop computer. Required to stand for varying lengths of time and walk moderate distances to perform work. May participate in field work which requires accessing paved, rocky or uneven areas and exposure to dirt, dust, extreme temperatures and inclement weather. Climb ladders to inspect work. Bending, stooping, reaching and lifting up to 20 pounds. Drive University vehicle.

Department Statement

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

ASU offers a comprehensive benefits package at very competitive rates to enhance the total compensation of its faculty and staff.  This package includes low-cost health and life benefits to insure you and your family, a wellness program for preventative health education and screenings, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, access to world-class educational opportunities at deeply discounted rates, disability resources for Americans with Disabilities (ADA), a retirement program with a variety of retiree benefits to ensure your financial security at the end of your career, paid vacation and holidays – and more.  For more information, please visit the Office of Human Resources, Benefits website, at  https://cfo.asu.edu/benefits

ASU’s comprehensive benefits package is a significant part of your overall total compensation – and ASU pays for most of it when you are a benefits-eligible employee.   https://cfo.asu.edu/compensation-estimator

For more reasons to join ASU, please visit: https://cfo.asu.edu/why-work-asu

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the University Services Building, 1551 S. Rural Road, Tempe, AZ (on Rural Road south of Apache Blvd).  

Must possess a valid Arizona driver's license (minimum of Class D) upon employment and maintain throughout employment.  Post-offer of employment, selected candidate must possess an acceptable driving record which is 5 or fewer points in the most recent 39 month period from date of hire.

This position is dependent on the continuation of funding from a specific source other than general operating funds.  As such, this appointment may terminate when the funding is no longer available.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Work reference history information for 3 current and/or former supervisors will be requested at time of interview. 

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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