Export Control Administrator

Job Title

Export Control Administrator

Agency

Texas A&M University

Department

Research Security Office

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Division of Research is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world.

What We Want

The Conflict of Interest/Responsible Conduct of Research office is currently in search of a Research Compliance Administrator. In this role, under direction, you will be responsible for evaluating and addressing compliance concerns. Additionally, you will collaborate with researchers and other staff on compliance matters, provide training, coordinate standard office procedures (SOPs) with office processes, and maintain accurate and detailed records for auditing purposes. We are looking for a candidate with a Bachelor’s degree and a minimum of five years of experience in a related field, such as research administration/compliance or State/Federal regulations. Ideally, you should possess a working knowledge of University software systems, and advanced or law degree, and/or EAR/ITAR certifications. We seek to hire a candidate who will support our commitment to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences per our Core Values . If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Other Factors: Hybrid/Remote Work Option:  Due to the nature of this position, a hybrid or remote work arrangement may be available for workplace flexibility.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Five years of experience in a related area such as research administration/compliance, State/Federal regulations, or research administration.

Required Knowledge, Skills, and Abilities:

• Working knowledge of Federal and University regulations pertaining to export controls, and/or experience in sponsored research administration.

• Requires tact and diplomacy and strong interpersonal skills.

• Requires strong oral and written communication skills.

• Must be detail oriented.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Working knowledge of University software systems.

• Ability to cultivate and maintain professional working relationships with people of many backgrounds.

• Two years of experience in research compliance related area, export controls, audit, research administration, foreign influence, and/or compliance monitoring.

• Experience working with database and spreadsheet software. Law degree or legal experience; EAR and/or ITAR certifications.

• Experience working with database and spreadsheet software.

Essential Duties/Tasks:

• Export Controls Compliance - Reviews faculty and staff activities for compliance with university, state, and federal export control requirements related to proposals, grants, contracts, sponsored and non-sponsored research agreements, international travel, international shipping, international collaborations, and any other export control related activity. Tracks and facilitates coordination with other programs, offices, and processes. Maintains current SOPs and ensures processes are followed through periodic review with office procedures.

• Global Engagement - Coordinates with supervisor and/or Executive Director and/or delegate in all matters related to global engagement and potential undue foreign influence; assists with international collaboration reviews and other organizational activities for any undue foreign influence implications, and assists with providing comprehensive guidance to stakeholders regarding undue foreign influence; monitors Federal research sponsors ever-changing regulations and guidelines pertaining to undue foreign influence; assists with reviews of Federal proposals and awards to ensure Federal disclosure reporting is accurate; coordinates with supervisor and/or Executive Director and/or delegate to develop policies and guidelines for approval including developing or modifying SOPs and office processes; conducts training as needed, and assists in the development of training materials. Assists in updating and maintaining online training resources and other materials and program websites pertaining to global engagement and foreign influence.

• Program Support - Coordinates with supervisor and/or the Executive Director and/or delegate to develop policies and guidelines for approval including developing or modifying Standard Office Procedures (SOPs) and office processes. Coordinates with existing program staff to maintain electronic and paper files ensuring all are up-to-date and complete. Assists staff in the development of training materials. Assists in updating and maintaining online training resources and other materials and program websites. Serves as a liaison between the programs and the research community as appropriate. Consults and advises faculty, staff, and students in the preparation of required documents based on knowledge of guidelines, rules and Federal regulations.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.