Executive Assistant

University of North Carolina, United States

Updated: over 2 years ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: ; ;

Posting Information


Position Type Permanent Staff (SHRA)
Is this an internal only recruitment? No
Position Title Executive Assistant - Contributing
Working Title Executive Assistant
Position Number 20038790
Vacancy ID P013125
Budgeted Hiring Range $39,235 - $52,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .
Salary Grade Equivalent GN07
Full-time/Part-time Permanent/Time-Limited Full-Time Time-Limited
If time-limited, estimated duration of appointment 3 years
Hours per week 40
Work Schedule
Monday – Friday  8:00am – 5:00pm
Department Name and Number Aging and Health - Center-428401
Date First Posted 07/22/2021
Closing Date 07/30/2021
Position Location Chapel Hill, NC
Position Posting Category Administrative/Clerical Support

Department Description
The Center for Aging & Health (CAH) and the Division of Geriatric Medicine are organizations within the School of Medicine. Both organizations report to Dr. Jan Busby-Whitehead, Director of CAH and Division Chief. The CAH is an interdisciplinary group of professionals who promote the health and well-being of older citizens. The mission is to promote collaborative basic and clinical science research in aging, to develop innovative geriatrics and gerontological education programs for physicians and multidisciplinary health professionals, and to provide consultation to agencies who serve older citizens.
Equal Opportunity Employer
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Position Description
This position supports Dr. Jan Busby-Whitehead, Chief of the Division of Geriatric Medicine and the Director of the Center for Aging and Health. This position is the sole administrative support for the Center Director and Division Chief, providing secretarial support, administrative support, program coordination, customer service, meeting and event planning, CV management, report writing, travel planning, summarizing and reconciling information, records and facilities management, and closely related functions and project support for the Associate Chief for Administration in addition to the Division Chief. 
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Skills, Knowledge and Abilities
Ability to manage well-defined business functions for a department unit or an organization. Ability to compile, and organize demographic, and financial information and other data. Ability to explain and interpret programs, policies, and procedures using standard formats. Ability to evaluate and assess workflow and staffing resources. Ability to coordinate tasks and establish priorities. Detailed attention to grammar and spelling. Ability to communicate information clearly to others about services, processes, and procedures. Ability to coordinate varied records processing activities requiring the application of well-defined policies and procedures. Ability to prepare and review information for completeness and accuracy. Ability to multi-task. Ability to communicate with individuals from various backgrounds and roles. Ability to independently research information for enhancing administrative role, Ability to collate content into a visual presentation tool such as PowerPoint, Ability to coordinate complex virtual meetings.
Preferred Qualifications
5 or more years of experience supporting a senior leader in an academic or medical role.
Required Licenses/Certifications
Special Physical and Mental Requirements
Position/Schedule Requirements
Position Attributes
Stimulus/ARRA Funded No
Quick Link https://unc.peopleadmin.com/postings/195201

Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected] 
 
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

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