Executive Assistant I

Job Title

Executive Assistant I

Agency

Texas A&M University

Department

Office Of The Commandant

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Office of the Commandant (OOC) serves and supports departments within the Corps of Cadets that are critically engaged in all aspects of student development and the delivery of key services and support. OOC departments work to create environments that help students develop, learn, and enhance their experience at Texas A&M by providing leadership opportunities, experiential education, and connections beyond the classroom. 

 

What We Want

In the Office of the Commandant, our #1 resource is our staff, and we pride ourselves on the support we provide. The Executive Assistant provides direct support to the Commandant and his Executive Team. The responsibilities include preparing reports, making plans, arranging travel, organizing meetings, and calendar scheduling. Tasks should be completed using independent judgment with respect to matters of significance. The person will maintain high-level interactions with the campus community and assist with highly confidential and critical academic and/or administrative matters.

If you enjoy working in a fast-paced environment, we invite you to apply to be considered for this opportunity!

 

What you need to know

​Salary: Commensurate based on hire's experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Position Details: Employee will supervise (2 to 3) student workers. Some nights and weekends required.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Three years of related experience

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and presentation applications

• Ability to multitask and work cooperatively with others

Preferred Experience:

• Military customs and courtesies

• Corps of Cadets knowledge

Responsibilities:

• Direct Support - Provides advanced professional support to the Commandant and the Corps of Cadets. Schedules day-to-day activities while maintaining long term calendar. Prepares travel arrangements and itineraries and may approve and process travel reimbursements. Coordinates and monitors action items and assignments made by the Commandant. Assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance. Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support. Work on multiple assignments simultaneously with accuracy and ability to meet deadlines. 

• Correspondence and Representative - Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management. Plans and prepares reports, manuals, and publications. Acts as administrator’s representative in dealing with third parties.

• Office Manager - Formulates, interprets, reviews, and communicates administrative policies, procedures, standards, and methods. Maintains records. Other duties as assigned.

• Fiscal Tracking and Reporting - Maintains and monitors budgets and has fiscal records management responsibilities. Searches for solutions, compiles, and applies information as directed. Analyzes requirements for projects or initiatives.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.