Event Operations Associate

Details

Posted: 22-Mar-24

Location: Westchester Campus,

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: R8816

Position Summary
Reporting to the Associate Vice President for Operations and Strategy provide operational support to contracted groups leasing or renting space. Support the successful operation of contracted groups by planning, scheduling, managing, and coordinating. Ensure positive and effective experiences for year-round clients using university facilities.

Position Specific Responsibilities/Accountabilities

• Coordinate and manage external contracted groups leasing or renting space.
• Ensure property inventory of all equipment, space, and staffing requirements for contracted groups.
• Manage timelines and schedules.
• Ensure milestones and deadlines are achieved to ensure clients needs are met.
• Coordinate with campus stakeholders (security, facilities, conferences and event services, information technology services, dining, etc.) as needed.
• Manage and track the expense budget for contracted groups.
• Be available to clients after hours to solve problems efficiently and effectively.
• Provide excellent customer service to all clients.
• Perform other related duties.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a bachelor's degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Two years of experience managing large scale events and operations for contracted groups that included project management and budgeting.
• Experience serving VIP clients and complex organizations is preferred.
• Principles of organization, management and supervision, conference and event planning, hotel operations, publications, contract writing, A/V equipment use, inventory and budget management, and use of personal computer hardware and software
• Effectively and efficiently prioritize and manage the use of campus facilities and service delivery.
• Demonstrate the ability to work well with people at all organizational levels.
• Must be able to work long hours and weekends when necessary. Ability to work flexible schedules.
• Demonstrated ability to solve problems and flexibility in handling last minute changes.
• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
• Highly developed organizational and leadership skills.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Term (Fixed Term)

Salary range

$66,560.00 - $75,200.00 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)