Equestrian Team Administrator

Job Title

Equestrian Team Administrator

Agency

Texas A&M University

Department

Athletic Director

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Home of the 12th Man is the pinnacle in opportunities realized through sport: Championships won, diplomas earned, leaders equipped and launched to impact the world. Texas A&M Athletics' mission is to create opportunities through championship athletics. We are proud members of the Southeastern Conference, with more than 650 student-athletes competing at the NCAA Division 1-A level in 20 varsity sports .

What We Want

The Team Administrator is responsible for assisting Women's Equestrian Program with administrative duties. Handles scheduling of games facilities, team travel arrangements, film exchange, and game management duties.

What you need to know

Salary: Commensurate based on hire's experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Position Details: Travel is required with assigned sport. Working nights, weekends, and holidays as required to complete assigned tasks.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience

• Two years of athletic administration or program experience

Required Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

Preferred Education and Experience:

• Master’s Degree

• Previous Division I college coaching experience

Responsibilities:

• SCHEDULING - Initiates all contracts for shows. Ensures that all game guarantees are kept within the overall budget. Submits contracts to the Head Coach for approval and then a contract is generated for the Athletic Director to sign.

• TRAVEL - Sets up the seasons travel itineraries, which includes a bidding process on buses, airline flights, and hotels. Itineraries are based on the game time and consist of a flight, bus transportation, hotel reservations, practice time reservations and any site-specific arrangements.     

• ON-CAMPUS RECRUITING - Organizes and administrates recruiting weekends, including booking of the airline flights and the hotel room; the desired interviews and appointments are determined by the coaching staff. Reserves places to eat, reserves tours, and reserves admissions to functions. Completes appropriate prospective student athlete forms and requirements, prior to the visit.       

• CAMPUS RELATIONS - Works directly with the Sports Information Director and Business Operations staff as the need arises. Arranges facility, menu, and meeting details. Arranges for other areas of the department to have access to the players so that those other areas (communications, marketing, graphics) can create films, handouts, and other materials.

• STUDENT MANAGERS - Coordinates the managers program and the training of the managers; the managers program should consist of a head manager and several assistants. Processes paperwork with Athletics HR. Indirectly supervises Student Managers.           

• PUBLIC RELATIONS - Sets up speaking engagements and publicity outings for the coaching staff. Works as the initial contact person with the general public, students, media, and corporate sponsors. Acts as a liaison for the athletic program.

• COMPLIANCE - Maintains continual and thorough familiarity with all applicable NCAA, Conference and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality and other areas as deemed appropriate. Performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional information on benefits Click here

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.