Updated: over 1 year ago
Location: Fort Collins, COLORADO
Deadline: 31 Oct 2022
Posting Details
Position Information
| Classification Title | Temporary Hourly |
|---|---|
| Employment Category | Temporary |
| Is this an Hourly position? | Yes |
| Work Hours/Week | 0-40 |
| Overtime Eligible? | Yes |
| Position Location | Fort Collins, CO 80523 |
| Does this position qualify for hybrid or remote work? | Yes |
| Description of Work Unit | Colorado State University is a large research, land-grant institution and employs over 7,000 faculty, exempt and non-exempt professionals, and classified staff. The University’s Human Resources Department is responsible for a broad range of activities including, but not limited to: all employee benefits; payroll; compensation; HR service center; recruitment, selection and classification for State Classified employees as well as general oversight of the State Personnel System within the University; employee relations; personnel policy interpretation; employee records and personnel action processing; and the human resource management information systems (HRIS). We are a department that values collegiality. Ongoing and positive interactions among staff and with faculty, staff, and students contribute to our department’s supportive and open culture of inquiry, as well as our commitment to collaboration and professional development. |
| Search Contact Email | [email protected] |
| Position Summary | This position supports the day to day accuracy and integrity of the University’s electronic records for employees within the primary HR management system, by updating, maintaining, and archiving records, in accordance with University rules and external regulatory laws. The HR Records/Background Check Assistant supports the paraprofessional/technical human resource services for University faculty and staff in the areas of HR management system administration, employee record administration, materials generation; interpretation and application of Colorado State University, State of Colorado, and Federal rules, regulations, and policies as they apply to personnel records and background checks. Records administration duties are driven by data management requirements through the Human Resource Oracle and third-party vendor systems, which requires knowledge of systems and support activities associated with the systems. |
| Position Minimum Qualifications | Two years of experience supporting human resources by utilizing information systems to enter, verify, track, and/or approve personnel actions while ensuring record-keeping compliance. |
| Preferred Qualifications | Experience with a HRIS database, preferably Oracle. One year of experience working with background checks and experience working with Applicant Tracking Systems. |
Posting Details
| Working Title | Employee Records/Background Check Support |
|---|---|
| Posting Number | 202200727T |
| Department | VP Human Resources |
| Salary Range | $15 - $20 |
| Employee Benefits | Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit area: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ |
| Close Date | 10/31/2022 |
| Special Instructions to Applicants | References will not be contacted without prior notification to applicant. |
| Background Check Policy Statement | Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. |
| EEO Statement | Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education . |
| Diversity Statement | •Ability to advance the department’s commitment to diversity and inclusion through research, teaching and outreach with relevant programs, goals and activities. •Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations. •Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes. •Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion. •Personal and professional commitment to diversity and inclusion as demonstrated by involvement in teaching, research, creative activity, service to the profession and/or diversity/inclusion activities. |
Essential Job Duties
| Job Duty Category | Personnel Action Administration |
|---|---|
| Duty/Responsibility | • Administer employee personnel records by: Assessing employee actions submitted by University departments for applicable Colorado State University, State of Colorado, and Federal policy and procedure compliance; modifying and authorizing employee actions; updating employee records in the HR management system; establishing permanent employment records; integrating appointment changes into permanent employment records; reviewing documents for completion; determining record accessibility. • Investigate discrepancies in benefit eligibility, determine course of action for resolution, and notify appropriate contact. |
| Percentage Of Time | 30 |
| Job Duty Category | Compliance |
|---|---|
| Duty/Responsibility | • Interpret and explain Colorado State University policies and procedures relating to employee appointment actions, I-9 compliance, retirement program regulations, benefit program regulations to all University departments, and advise on HR Records processes. • Ensure document retention requirements are adhered to and all documents are properly shredded and destroyed. |
| Percentage Of Time | 25 |
| Job Duty Category | Leave Management |
|---|---|
| Duty/Responsibility | • Assess leave accruals and usage specific to employee classification to ensure adherence to policies and procedures. • Process required manual leave adjustments in Oracle for each error instance. Verify leave records, troubleshoot leave error reports and provide direction to departments for correction of leave balances within Oracle. • Provide guidance, troubleshooting, and advice on leave and leave audit processes. • Collaborate with HR Records Manager on Oracle system problems and programming issues. |
| Percentage Of Time | 15 |
| Job Duty Category | Background check processing |
|---|---|
| Duty/Responsibility | • Review and process required background check requests in Oracle and the Talent Management System (People Admin) and accordance with CSU’s background check policy. • Provide guidance, troubleshooting, and advise on background check procedures and processes to candidates and to campus partners • Collaborate with HR Records Manager and/or Background Check Specialist to resolve discrepancies as necessary. |
| Percentage Of Time | 30 |
References
| Minimum References Required | 3 |
|---|---|
| Maximum References Required | 3 |
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