Director of Faculty Affairs, School of Nursing

05-Jan-2024

School of Nursing - Executive Deputy Deans Office

85965BR

University Job Title

Associate Director, YSN Faculty Affairs

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (P5)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Worksite Address

400 C28 Admin West Campus Drive
Orange, CT 06477

Position Focus:

Yale School of Nursing (YSN) is seeking an experienced Director of Faculty Affairs to join its team.  YSN, located on the beautiful and sprawling grounds of Yale West Campus, is conveniently located near major highways.  The Yale West Campus has a lot to offer including free parking, woodland walking trail, café and terrace dining, farm, The Barn at West Campus for special events, a fully equipped conference center, outdoor space to relax and unwind, wellness events (mindfulness exercise, to nature walks and yoga), and Fitness Center (free for the West Campus community)!  Photo Gallery Tour | Yale West Campus 

The Director of Faculty Affairs would be an integral part of the school, playing a critical role in policy development and implementation. The position leads the development and implementation of faculty onboarding, faculty development activities, promotion and tenure, and faculty policy and mentoring programs. The Director works in conjunction with the Human Resources Generalist to support staffing processes as needed. In addition, the Director works closely with a variety of offices at YSN, including the Office of Institutional Research to implement systems that facilitate and track the work and recognition of all ladder and non-ladder faculty appointments. The Director serves as a conduit for strengthening the interface between YSN with the University’s Offices of Human Resources, Office of Faculty Development & Diversity, Office of Faculty Administrative Services, Office of International Students and Scholars, Office Postdoctoral Affairs, and the Office of Institutional Equity and Accessibility and any additional resources needed that will improve and promote belonging at Yale and YSN. The Director has responsibility for review and re(appointment) process for all clinical and instructional faculty. Hybrid work models considered. In all work, the incumbent supports YSN diversity and inclusion values and commitments .

A cover letter is required with this application.

Essential Duties

1. Oversees all administrative aspects of the faculty life cycle including faculty searches, recruitment, retention, on-boarding, development, review, promotion, leaves, retirements, and departures for all ladder, non-ladder and research appointments per the Yale University Faculty Handbook (School of Nursing). 2. Reviews all reappointment, promotion and tenure case files for current and prospective ladder faculty, ensuring procedural consistency, timely and legal compliance.  3. Serves as the expert regarding the Recruitment and Appointments & Promotions (A&P) process for faculty at all levels including ladder, non-ladder, training, voluntary, and visiting. Oversees the recruitment and onboarding of faculty, including the development and coordination of new faculty orientation, relocation efforts, and additional administrative processes. 4. Serves as strategic partner, ensuring that YSN stays current with market demands for recruitment and retention of Nursing Faculty.  5. Serves as point of contact for faculty and staff regarding medical, administrative, child rearing, disability, and caregiver leaves. Communicates processes, policies, and eligibility with the Division Chairs, Specialty Directors, and Department Business Operations. Refers faculty and staff to  Yale Offices as appropriate. 6. Conceptualizes and participates in business process re-design and other quality improvement initiatives for the designated programs; facilitates implementation of approved modifications to ensure optimal use of organizational resources. 7. Visa Specialist: Oversees the increasingly complex coordination of visa requirements for faculty and trainees.  Ensures compliance with University and federal rules and regulations. Provides advice to OAPD staff and foreign scholars as needed. Serves as a point of contact with Office of International Students and Scholars (OISS).   8. Maintains an updated version of faculty resources and promotes their functionality to faculty. 9. Serves as primary liaison between the faculty search committee and the appointed division chairs to facilitate alignment between curricular needs and hiring efforts. 10. Works closely with YSN Division leadership and staff to ensure appropriate onboarding and offboarding of faculty. 11. Oversees office staff, ensuring adequate coverage and organizational effectiveness.  12. Manages visiting faculty, emeritus faculty, and courtesy faculty appointment process. 13. Oversees the processes for the collection of faculty data, including activities, publications, CVs and credentialling, and leave requests; manages processes for compliance requirements such as trainings, registered nurse licenses and board certifications, conflict of interests, and other required documentation. 14. Collaborates with the YSN Communications Office on faculty information for the YSN website and directory.  15. Implements the creation, revision, approval and application of faculty policies and procedures, including the YSN portions of the Faculty Handbook. Works with YSN Sr. Leadership to propose new or revised policies and liaises with YSN Committees and Provost’s Office and the Office of General Counsel for execution. Communicates policies and their interpretation to faculty and staff. 16. Serves as primary liaison between YSN Business Operations, Research Administration, Institutional Research, Development, Student Affairs as well as Yale’s Faculty Administrative Services, Office of General Counsel and the Provost’s Office to ensure a holistic approach to institutional policies and goals.  17. Manages faculty affairs staff.

Required Education and Experience

Bachelor’s degree with a minimum of eight years of higher education experience working with faculty and university administration, or an equivalent combination of education and experience.

Required Skill/Ability 1:

Sophisticated understanding of the development and interpretation of faculty search, appointment and promotion policies and practices for all ladder and non-ladder ranks. Sound judgement and ability to maintain confidential information. Ability to handle challenging and complex situation and create thoughtful, informed and institutionally aligned responses.

Required Skill/Ability 2:

Proven ability to articulate ideas in verbal and written communications across a wide audience. Client-centered approach with demonstrated ability working effectively with faculty, staff and administrators. Ability to deal with complex issues and sensitive situations that require confidentiality and discretion.

Required Skill/Ability 3:

Demonstrated ability give presentations to faculty and staff regarding department policies and procedures as well as demonstrated ability creating and organizing the materials for presentation.

Required Skill/Ability 4:

Demonstrated ability to manage time and resources effectively, measure and monitor progress and redirect efforts as needed.  Demonstrated ability managing teams with a track record of successful supervision and development of staff.

Required Skill/Ability 5:

Ability to work both collaborate and independently in a productive manner; self-starter with strong work ethic.

Preferred Education, Experience and Skills:

Graduate degree in nursing, higher education, or related field. Experience working with Nursing faculty and/or other health-related faculty and departments.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus