Department
About the Department
Job Summary
Responsibilities
Works with faculty leadership to hire, train and supervise graduate education administrators, who may not all be physically located in the same space, but are assigned to specific programs within that cluster and ensure staffing coverage is provided to support training related activity for all graduate students and faculty trainers within the cluster.
Serve as liaison to the Office of Graduate and Postdoctoral Affairs within the Biological Sciences Division with a matrix reporting relationship to the Associate Dean for Graduate Affairs.
Organizes the effective coordination of all activities related to graduate student training within the cluster such as recruitment, registration, special events; ensures compliance with BSD and University policies.
Manages all aspects of the budgets within the cluster including monthly reporting on expenditures for all programs in the cluster as well as preparing and submitting the annual operating budget in consultation with the faculty leadership. Ensures compliance with all BSD and University policies and provides updates and reports requested by the BSD’s budget office.
Manages the fellowship support for all students in the cluster.
Manages data on graduate students relevant to all training grants held by programs in the cluster in collaboration with the Office of Graduate and Postdoctoral Affairs, faculty and program chairs, and department staff.
Manages all aspects of communication, ensuring that the program websites within the cluster are regularly updated by the student affairs administrators.
Manages comprehensive alumni tracking for programs within the cluster.
Support for broader efforts at divisional, institutional and affiliate institution level, to recruit and support a diverse group of students and promote an inclusive environment.
Serve as liaison to the Office of Graduate and Postdoctoral Affairs within the Biological Sciences Division with a matrix reporting relationship to the Associate Dean for Graduate Affairs.
Organizes the effective coordination of all activities related to graduate student training within the cluster such as recruitment, registration, special events; ensures compliance with BSD and University policies.
Manages all aspects of the budgets within the cluster including monthly reporting on expenditures for all programs in the cluster as well as preparing and submitting the annual operating budget in consultation with the faculty leadership.
Ensures compliance with all BSD and University policies and provides updates and reports requested by the BSD’s budget office.
Manages the fellowship support for all students in the cluster.
Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life.
Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
---
Certifications:
---
Preferred Qualifications
Education:
Bachelor's degree or higher.
Experience:
Experience in student affairs, academic support, or a closely related area.
Demonstrated ability to effectively manage a budget, track spending, and prepare financial reports.
Knowledge of database management software.
Preferred Competencies
Ability to handle confidential information with utmost discretion.
Excellent interpersonal skills, including the ability to handle student concerns with empathy.
Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.
Ability to report to multiple people and effectively prioritize.
Working Conditions
Office Environment.
Weekend/Evening hours: Sometimes. Activities such as recruitment and orientation events will take place outside regular business hours.
Application Documents
Resume (required)
Cover Letter (preferred)
Writing Sample (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Similar Positions
-
Associate Dean, College To Careers, City Colleges of Chicago, United States, 10 days ago
ASSOCIATE DEAN – COLLEGES TO CAREERS KENNEDY-KING COLLEGE The Associate Dean – Colleges to Careers provides academic leadership, development, and the maintenance of educational programs. The posit...
-
Senior Consultant Financial Project Management (Project Based, 12 Month Position), University of Chicago (UC), United States, 17 days ago
Details Posted: 10-Apr-24 Location: Chicago, Illinois Type: Full-time Salary: Open Categories: Project/Program Management/Planning Staff/Administrative Internal Number: JR25861 Location: Chicago, ...
-
Associate Dean, Student Services, City Colleges of Chicago, United States, about 10 hours ago
ASSOCIATE DEAN – STUDENT SERVICES MALCOLM X COLLEGE The Student Services Department serves as a network of student-centered support and resources, providing a nurturing, holistic, and inclusive en...
-
Director, Caipper, University of Illinois, United States, 3 days ago
Director, CAIPPER Hiring Department: Office of the Vice Chancellor for Health Affairs Location: Chicago, IL USA Requisition ID: 1024128 Posting Close Date: May 16, 2024 About the University of Il...
-
Visiting Research Associate I Division Of Academic Internal Medicine And Geriatrics, University of Illinois - Chicago, United States, about 15 hours ago
Details Posted: 27-Apr-24 Location: Chicago, Illinois Type: Full-time Salary: Open Categories: Research - Laboratory/Non-Laboratory Staff/Administrative Internal Number: 5213315 Visiting Research ...
-
Program Assistant Dom, Division Of Infectious Diseases, Office Of Health Literacy, University of Illinois - Chicago, United States, 29 days ago
Details Posted: 29-Mar-24 Location: Chicago, Illinois Type: Full-time Salary: Open Categories: Academic/Faculty Healthcare Administration Internal Number: 5136907 Program Assistant - DOM, Division...