Department HR Specialist Sr

99129BR

Campus: Downtown Phoenix

Department HR Specialist Sr

Job Description

The Walter Cronkite School of Journalism and Mass Communication at Arizona State University—one of the nation’s premier mass communication schools—is seeking a Department HR Specialist Sr. to oversee its human resource operations. Under general supervision, this position will manage human resource functions in a complex academic unit or department with significant research and instructional emphasis. These functions include but are not limited to maintaining and retention of unit personnel files; payroll management; academic and non-academic staffing coordination; human resource compliance; internal controls; and other functions designated by unit administrator. The ideal candidate is self-motivated, proactive and well organized with human resource experience.

Job Family

Human Resources

Department Name

Journalism & Mass Comm

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

Depends on experience

Essential Duties

• Works closely with college administration and central OHR to develop and implement all departmental human resource activities to ensure adherence with college and university policies, practices and regulations.  
• Supervises, trains and evaluates assigned staff and/or student workers.  
• Responsible for the payroll process for the assigned unit, resolves payroll discrepancies and works as a liaison between the unit and OHR to reach a solution.  
• Supports personnel searches, applicant evaluation and hiring, the unit's faculty promotion/tenure, probationary, progress towards tenure reviews and the unit's annual evaluation process.  
• Processes a heavy volume of payroll transactions for employees paid on multiple funding sources, (i.e. state, local, grant).  
• Manages human resource and payroll quality control for department or unit satellite offices.
• Coordinates all staff and faculty visa application and renewal processes.  
• Determines budgetary impact of salary actions and work closely with the unit financial administrator to review account expenditure requests and obtain expenditure approvals in accordance with established financial guidelines and policies.  
• Ensures maintenance of appropriate personnel records based on OHR, state and federal guidelines.  
• Oversees and manages the response to internal and external audit requests and prepares audit documents for payroll reconciliations; may work collaboratively with the financial specialist.  
• Works closely with college administration and central OHR Benefits office to coordinate faculty, staff and student benefit issues.  
• Advises and assists management and staff in the handling of employee relations issues, complaints and/or grievances and determination of appropriate actions.  
• Participates in a variety of departmental, college, and university-wide initiatives and meetings to represent unit's interests in the area of human resources and to ensure an integrative/collaborative support of college and university interests.  
• Performs other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related administrative experience, OR, Nine (9) years of related administrative experience, OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience using Workday and Peoplesoft HCM platforms.
• Knowledge of PC based software for spreadsheet, database, word processing and presentation applications.
• Ability to work independently in a high transactional environment.
• Ability to handle employee relations issues, complaints and/or grievances.
• Experience in establishing and maintaining employee related HR programs.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.;
• Supervises designated employees that include hiring, training, evaluations, disciplinary actions and scheduling.
• This position reports to the department administrator.

Department Statement

The Cronkite School is widely recognized as one of the nation’s premier journalism programs. Rooted in the time-honored values that characterize its namesake—accuracy, responsibility, objectivity, integrity—the school fosters journalistic excellence and ethics among students as they master the professional skills they need to succeed in the digital media world of today and tomorrow.

Located on ASU’s Downtown Phoenix campus in the heart of the nation’s fifth-largest city, the School has 70 full-time faculty members, more than 100 full-time professional staff and annual resources of more than $40 million.
Nearly 2,500 undergraduate, master’s and doctoral students are enrolled at Cronkite, preparing for careers in journalism, strategic media and related communications fields. Of the undergraduate residential student population, more than 60 percent come from out-of-state and more than 37 percent identify as students of color. The retention rate consistently exceeds 90 percent, and Cronkite students regularly lead the country in national journalism competitions.

The school champions a “teaching hospital” model of journalism education, for which it has received international acclaim. Cronkite offers 15 different full-immersion professional programs in which students work in intensive, real-world settings under the guidance of top-flight professionals and in collaboration with research faculty. The programs enable students to put into practice what they have learned in the classroom, producing news, information and community engagement on critical issues for the state, region and nation.

The Cronkite faculty is made up of award-winning professional journalists, strategic communications specialists and world-class media scholars. Cronkite professors include five Pulitzer Prize-winning journalists, digital media thought leaders, top TV producers and correspondents, major metropolitan newspaper editors and strategic communications experts.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.