Department Administrator - Physical Medicine & Rehabilitation

Position Description:

Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

In the role of Department Administrator in the department of Physical Medicine and Rehabiliation you will direct the administrative, business, financial, operational, grants, and human resources activities of while leading objectives and initiatives that reinforce MCW’s position as a leading innovator in healthcare through its academic and scientific missions. Efficiently allocate material and intangible resources to create an operating environment that recruits and retains the highest quality faculty and staff. Demonstrate a commitment to continuous improvement related to compliance with regulatory and internal policies, departmental resources, and department performance.

Primary Functions

  •   Directs, supervises, and coordinates functions and activities of one or more departments, institutes, centers, divisions, and / or programs.

  •   Develops, implements, interprets and monitors adherence to organization and department policies, objectives, and operating procedures.

  •   Oversees human resources, compliance, grants, contracts, and financial management of the overall business unit.

  •   Represents the department on business and/or faculty affairs related to the institution and community.

  •   Management of the clinical enterprise of the Department including measurement of performance and interface with Medical College Physicians.

  •   Develops, audits, and approves budgets and financial reports for grants, appropriations, endowments, and funding.

  •   Coordinates and leads department initiatives related to employment, benefits, and training collaborating with the Office of Human Resources.

  •   Oversees review, approval, and reporting of expenditures related to clinical, scientific, research, and community services as well as allocation of space and implementation of systems. Oversees human resources actions related to employee selection termination, salary, and disciplinary actions and decisions.

  •   Leads changes necessary to reach financial goals. Selects and directs business unit leadership and represents the department and institution as a whole to external authorities and constituencies.

  •   Responsible for the development, implementation, evaluation, and growth of department administrative operations to include information systems, and contract development, as well as system design and development to support all department functions.

  •   Inspires department by reinforcing MCW Code of Conduct, MCW values and missions, employee engagement, performance, and productivity to enhance departmental effectiveness.

  •   Identifies and leads objectives and coordinates with Department Chair, affiliates, Faculty, and committees to implement change and development.

Knowledge – Skills – Abilities

Knowledge Domains

Administration & Management – knowledge of business and management principles required for strategic planning, resource allocation, human resources administration, leadership, and performance management of people and resources.

Human Resources – knowledge of principles and procedures for recruitment, selection, talent development, compensation, benefits, and information systems.

Psychology & Counseling – knowledge of human behavior and behavioral motivators required to accurately recognize differences in ability, personality, learning, and motivation in order to effectively counsel and lead direct reports.

Communication & Media – knowledge of media production, communication, and dissemination techniques, methods, and best practices to effectively communicate information and provide feedback in a timely manner in a variety of forms.

Grants, Contracts, and Research Administration – knowledge of pre-award, post-award, and compliance considerations regarding grants and contracts necessary for providing feedback related to proposals and coordinating resources.

Tools & Technology – knowledge of desktop and mobile computers and technology as well as department specific analytical and scientific software. Understands database, enterprise resource planning (ERP) software, project management software, word processing software, and spreadsheet software.

Preferred Schedule:

Position Requirements:

Specifications

Appropriate experience may be substituted on equivalent basis

Minimum Required Education:             Bachelor’s degree

Minimum Required Experience:           10 years

Field:                                                     Business Administration or Healthcare Administration

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. 

For a full list of positions see: www.mcw.edu/careers  

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area.  MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine.  MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion . 

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MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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