Dean's Assistant

University of Maryland, United States

Updated: about 2 months ago
Location: College Park, MARYLAND
Deadline: 22 Mar 2024

Posting Details
Posting Details


Position Number: 103784
Title: Coordinator
Functional Title: Dean's Assistant
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: ARCH-School of Architecture, Planning, & Preservation
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Dean’s Assistant coordinates the administrative functions for the Dean’s Office in the School of Architecture, Planning and Preservation and ensures the smooth operation of the office. The position reports and provides executive level support to the Dean, to include maintaining the Dean’s calendar, coordinating speaking engagements and travel arrangements, and assisting with correspondences. In addition, the position coordinates the administrative activities for the Associate Deans and the Chief Development Officer and is responsible for communications from the Dean’s Office. The position also coordinates the faculty appointment and promotion process for tenure and professional faculty and manages tenure faculty searches. The position includes the following administrative duties: using purchasing and travel cards, maintaining and assigning parking codes, and serving as backup for building security.
Benefits Summary Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:
Education:
  • Bachelor’s degree or equivalent combination of education and experience.


Experience:
  • Three years experience in an administrative support capacity in a fast-paced environment.


Knowledge, Skills, and Abilities:
  • Excellent interpersonal, oral, and written communication skills and demonstrated commitment to exceptional customer service
  • Exceptional organizational skills and proven ability to independently manage multiple competing priorities and adhere to deadlines while exercising sound judgment and discretion
  • Excellent analytical and creative problem-solving skills and exceptional attention to detail and accuracy
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Suite (Calendar, Doc, Sheet, Meet), Zoom, Adobe Acrobat
Preferences:
Preferences:
  • 2 years of administrative experience in a higher education setting
  • Familiarity with UMD administrative systems, policies, and procedures
  • Experience with UMD’s Appointment, Promotion and Tenure (APT) and Appointment, Evaluation, and Promotion (AEP) guidelines and processes
  • Experience with UMD Purchasing Card and Travel Card and knowledge of UMD’s business and travel policies and procedures
Additional Certifications:
Additional Information:
Job Risks Not Applicable to This Position
Physical Demands
  • Sedentary work in an office environment requiring the ability to operate standard office equipment, including computer, printer, and copier.
  • Repetitive motion, including substantial movements and motions of the wrists, hands, and fingers.
  • Visual acuity is required to perform activities such as preparing and reviewing data, extensive reading, and viewing a computer.
  • Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Posting Date: 03/01/2024
Closing Date: 03/22/2024
Open Until Filled No
Best Consideration Date
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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