Data Entry Specialist

University of Utah, United States

Updated: 3 months ago
Location: Salt Lake City, UTAH
Job Type: FullTime

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Data Entry Specialist
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Announcement
Details


Open Date 02/05/2024
Requisition Number PRN37616B
Job Title Data Entry Specialist
Working Title Data Integrity Specialist
Job Grade B
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday to Friday; 8:00am – 5:00pm (includes 1-hour lunch and two 15-minute breaks)
VP Area President
Department 00289 - Development
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $17.00 - $19.00 per hour
Close Date
Open Until Filled Yes
Job Summary
Under minimal to moderate supervision, Data Integrity Specialists are responsible for performing data entry related tasks and completing assigned projects to enhance and maintain Advancement data and processes in support of the University’s fundraising and relationship-building goals. Data maintained within our database includes contact, biographical, and demographic information on alumni, parents, friends of the University, corporations, foundations, and other constituents.
The Data Integrity Specialist is responsible for entering and maintaining data within the Advancement database system and developing an understanding of external key systems to work collaboratively with campus partners. The person in this position should understand the connection between strong data and how it is a major part of how University Advancement reaches its objectives and goals.
This position will work closely with other Data Integrity Specialists and the Data Integrity Coordinator on the Data Integrity Team overseen by the Associate Director of Alumni and Donor Records. Data Integrity Specialists aid in the oversight of data to ensure compliance with regulations, support analysis and accuracy of reporting, and support Advancement operations. In addition, the person in this position has a customer service element where they will share the task of triaging database update requests from various campus partners inside and outside the University Advancement Office.
The Data Integrity Team prides themselves in data capture, validation, and maintenance, requiring the development and implementation of standard practices, policies and procedures that support effective and efficient capture of data that are valid and reliable. This involves clear understanding and direction with regard to the design and implementation of data quality and integrity strategies, management of data structures and terminology assets, and support for optimum information flow.
Considerations:
This position is remote. Applicants should reside in the state of Utah, specifically in or near the Salt Lake City Metropolitan area. Occasional mandatory in-person trainings or meetings on the University of Utah campus are a requirement of this position. The candidate who is hired for this position may choose to work in the office either part-time or full-time. If they do, a desk space will be provided for them.
Responsibilities
1. Maintains and updates constituent information on new and existing records daily. All the while, take appropriate actions to quickly resolve data quality issues as discovered through daily work.
2. Prepares, verifies, and enters information from various sources into the University Advancement database.
3. Implements data quality and integrity validation strategies and methods from set standards, policies, and procedures.
4. Reviews input against source documents for accuracy and edits as needed. In addition, ensures appropriate data entry procedures were followed while preforming other work tasks.
5. Researching, correcting, merging and documenting the resolution of duplicate records.
6. Share the task of triaging and fulfilling inbound database update requests from various campus partners inside and outside the University Advancement Office.
7. May be required to run queries and reports to complete tasks or projects as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Two years data entry experience or equivalency (one year of education can be substituted for two years of related work experience) required; proficiency in the use of data entry equipment and demonstrated human relation and effective communication skills required.
The hiring department may require a minimum typing ability.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
• High School Diploma
• Proficiency in using computer applications/programs for work tasks as required.
• Intermediate knowledge in MS Excel is vital for this position, along with an ability to manipulate and analyze data. Applicants may need to demonstrate knowledge as part of the hiring process.
• Attention to detail, willingness to learn from mistakes, and ability to handle both complex and mundane and/or tedious assignments with the same enthusiasm and focus.
• Excellent organizational and time management skills with the ability to prioritize work independently under deadlines, collaborating across the team as needed. Adaptability and priority shift flexibility is a must as requests come in with a much higher urgency and priority.
• Ability to maintain confidentiality and adhere to the highest ethical standards. All employees are required to complete routine training and sign confidentiality documents.
• Excellent written communication skills, both in a team environment and in a campus partner facing role.
• Ability to work successfully in teams, in a collaborative environment and under own initiative.
• A willingness to be open, understanding, tactful, and patient when collaborating on requests and tasks.
• Strong problem-solving skills with the ability to identify and resolve data issues quickly.
• An analytical mindset with the ability to make independent decisions based on investigation and judgment as well as ability to discern when to escalate issues.
• Experience using a relational database system.
• Experience in higher education systems and structures.
• Background in the fundraising or non-profit industry.
• Familiar with researching biographical and demographic information.
• Comfortable and thrives in a fast-paced environment, with regularly changing priorities.
• Working knowledge with LexisNexis is a plus.
Type Benefited Staff
Special Instructions Summary
Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * How many years of data entry experience do you have? (1 year of college education is equivalent to 2 years of data entry experience)
    • Less than 1 year
    • 1 year or more, but less than 2 years
    • 2 year or more, but less than 4 years
    • 4 years or more, but less than 6 years
    • 6 years or more

    • Applicant Documents
    Required Documents
  • Resume
  • List of References
    • Optional Documents
  • Cover Letter
  • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
  • Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: [email protected]

     


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