Coordinator of Sports & Youth Programs

The Coordinator of Sports and Youth Programs assists with the administration and supervision of comprehensive Sports and Youth Programs that include club sports, intramural sports, and youth programs. These programs are designed to enhance the wellness, leadership development, and participant connection to the campus community through structured sports, events, general recreation activities, and youth programs. This position reports to the Manager of Sports and Youth Programs with shared oversight of 20-25 student employees, over 12 club sport teams with over 300 participants, over 40 intramural leagues and events with over 3,200 participants annually, offer a variety of youth programs (i.e., camps, kids night/day out programs, birthday parties), and events in partnership with other units that support student retention and success.

Under the direction of the Manager of Competitive Sports, this position is responsible for the coordination and implementation of a comprehensive intramural sports program with the additional coordination of youth programs and club sports. The successful candidate will promote and cultivate an environment that values inclusiveness and diversity, engage in evidence-based decision-making, and promote student development and learning. The position manages sensitive issues including discipline of student employees who have demonstrated unsatisfactory work or inappropriate behavior. Likewise, the position will have significant impact upon the image of Campus Recreation & Wellness through the visibility associated with being a public representative of the department in numerous events and activities.
 

Who We Are:

The University of Colorado Colorado Springs (UCCS)  is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs  (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report   as one of the top Best Places to Live in the U.S.

Job Duties:

Typical work schedule will be between 10am-7pm including evening and weekend hours to engage and support program staff and participants.

Intramural Sports

• Develops, implements, coordinates, and evaluates an Intramural Sports Program, including a diverse offering of individual/dual and team sport activities that meet participant needs, skill levels, and safety/risk management guidelines.

• Provides coordination and oversight of intramural leagues and events, including activity implementation, officials training, and participant conduct.

• Provides coordination, implementation, and evaluation of Faculty/Staff sport leagues and events, including Faculty/Staff Games.

• In coordination with colleagues, develops and schedules annual/semester intramural activity schedule including facilities, equipment, marketing, and maintenance.

• Coordinates the organization of the intramural registration process and manager’s meetings. Administers and maintains recreational management software (FusionIM) that supports league, activity, participant, and management, as well as official and game scheduling.

• Maintain and inventory all intramural sports equipment and supplies.

Club Sports

• Coordinates the administration and advising of the Club Sport Program that includes a diverse offering of student club sport teams. Works in partnership (facilitator model) with student leaders and clubs to successfully implement club sport activities while adhering to university, department, and national governing body policies, procedures, and safety/risk management regulations.

• Reviews, reports, and approves club sport financial accounts, including budget development, purchase requests, payments, sponsorships, fundraising, donations, and in-kind gifts.

• Reviews and submits club sport contracts, agreements, and permits for approval through University Procurement Service Center and Human Resources.

• In coordination with colleagues, submits and schedules annual/quarterly club sport team activity schedules including facilities, equipment, marketing, and maintenance.

• Coordinates, advises, and approves club sport activity including practices, games, tournaments, events, and travel.

• Reviews and approves club sport marketing/promotion in conjunction with department and university marketing/branding guidelines.

• Administrates and maintains online club sport database registration and management of membership, activity, equipment, coach information, reports/evaluations, marketing/promotion requests, budget/sponsorship requests, and awards.

Youth Programs

• Assists in the development, implementation, coordination, and evaluation of RecKids activities and services including youth camps, birthday parties, and kids night and day out.

• Provide direct supervision over the daily operation of youth camp programs.

• Assist in the supervision of daily operations of youth camp programs, birthday parties and kids night and day out.

• Assist in the completion and compliance of university minors on campus policies and reporting.

Personnel Management and Student Development

• Recruit, hire, train, schedule, supervise, and manage student employees under supervision responsibility structure.

• Develops, coordinates, implements, and evaluates outcome-based leadership trainings for club sport leaders, members, and coaches.

• Organize and present sports and youth training content during professional staff and student employee development conferences/trainings

• Complete annual evaluations, training, and appropriate coaching sessions throughout evaluation period for employees supervised to enhance student development

  • Utilize learning outcomes and a growth mindset supervision approach

• Prepare, review, and submit hiring documents and manage proper payroll records and procedures.

• Assist in creating sports and youth-based opportunities for intern and practicum experience students.

General Administrative Responsibilities

• Responsible for assisting in the development, implementation, compilation and management of Sports and Youth Program budget, strategic and assessment plans (collect, analyze, and report data) and annual reports.

• Assists in the identification, development, application, and evaluation of policies and procedures related to club sports, intramural sports, youth programs, and athletic training in accordance with industry standards and university guidelines.   

• Coordinates, maintains, and schedules Sports and Youth Program social media web site content.

• Assist in the coordination of marketing materials in conjunction with Campus Recreation Student Marketing Team and Auxiliary Marketing to promote program activities, including posters, flyers, websites, brochures, etc.

• Coordinate and assist in the development and review of program area handbooks for club sports, intramural sports, youth programs, and athletic training.

• Participates in meetings, committees, work teams and activities with university departments and/or Campus Recreation in the promotion and advancement of the Campus Recreation Sports and Youth Program.

• Coordinates efforts to develop and establish relationships with colleagues within the department and across campus for student engagement, wellness, and leadership opportunities that enhance Sports and Youth Programs (i.e., Student Life, MOSAIC, Residence Life, Dean of Student Life, Student Veteran Office, Wellness Center, etc.).

• Attend professional development conferences, workshops, seminars, and advocate for professional development throughout the department.

• Position is required to attend Campus Recreation classes and/or programs and use various facilities and equipment periodically to ensure that they are meeting or exceeding department and industry standards and risk management guidelines.

• Perform other duties as assigned that support the mission, vision, and core values of Campus Recreation and the Division of Student Affairs.

Job Competencies:

• Excellent written and oral communication skills.

• Demonstrated organizational skills to prioritize workload and meet work assignments while handling multiple tasks and deadlines.

• Commitment to enhancing diversity and inclusion principles and experience serving diverse populations and constituents. 

• Proficient with Microsoft Office Suite including word, excel, PowerPoint, outlook, teams, etc.

• Previous experience in or ability to learn campus recreation software and other online programs (i.e., Canvas, Sub-It Up, etc.).

• Demonstrated strong leadership, sound judgement, conflict resolution and motivational skills.

• Demonstrated experience in providing professional and excellent customer service to diverse user groups. 

• Commitment to promoting healthy and active lifestyles.

• Team-oriented and self-directed individual who is committed to supporting student success. 

• This position is designated as a Campus Security Authority and Mandatory Reporter.

• Certification in CPR with AED, Standard First Aid and Blood Borne Pathogens/Universal Precautions is required within 90 days of hire.

This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

What We Offer:

Salary Range: Generally starting at $38,542 - $49,732

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services . Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado .

This position is dependent on the availability of auxiliary revenues funding.

Tentative Search Timeline:

• The potential dates for interviews with the search committee will be the week of 12/15/2021.

• The potential dates for interviews with the supervisor and appointing authority will be the week of 1/4/2022.

• The potential employee start date is 2/1/2022.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Minimum Qualifications:

• Bachelor’s degree required in Recreation or Sport Management/Administration, Higher Education, Public Administration, Physical Education, Business Administration, or a related field.

• Two (2) - Three (3) years of overall professional level experience.

• One (1) year of professional experience in the administration and implementation of intramural sports, club sports, recreational or student activity programs and events, youth programs, and/or related field. A two-year graduate assistantship counts as one year of professional experience.

• One (1) year of demonstrated experience in sport league and event management, including organizing, coordinating game and facility scheduling, mitigating risk, implementing, and evaluating of sport and/or youth programs.

• One (1) of demonstrated experience in student supervising, advising, training/development, and evaluating of student employees, club sport officers, club sport coaches, and/or practicum/interns.

• One (1) year of demonstrated experience in sports officiating and sport rule application as well as ability to hire, train, supervise, and evaluate sport officials.

Preferred Qualifications:

• Master’s Degree in a field appropriate to the work.

• Two (2) years or more of professional experience in the administration and implementation of a collegiate Intramural Sports or Club Sports or Youth Program.

• Demonstrated financial management experience including budget development and reporting.

• Demonstrated experience in contracting, procurement, and insurance.

• Demonstrated experience with online data and scheduling management system(s) in supporting student organizations and/or sport leagues/activities.

• Experience in certified officiating in a high school or higher setting (NFHS or NCAA).

 Physical Requirements:

While performing the duties of this job, the employee is frequently required to move; bend, crouch, kneel, stoop, and reach. High energy requirements. The employee must occasionally lift and/or move up to 50 pounds and frequently lift and/or move up to 20 pounds.