Coordinator, Life Science, Healthcare Initiative

14-Mar-2024

Harvard Business School

65189BR

Job Summary

The Health Care Initiative’s mission at Harvard Business School (HBS) is to improve the pace of innovation and managerial practice in the health care sector by educating leaders and innovators who aspire to improve value. The Health Care Initiative fosters and promotes faculty research, supports the development of a portfolio of high-impact educational programs, and creates an interconnected HBS health care community. To learn more, visit www.hbs.edu/healthcare .

The Health Care Initiative (HCI) is part of the Initiatives department. HBS Initiatives are research-fueled “communities of engagement” where faculty, students, and alumni connect with practitioners in the field to focus on topics that are too complex for any one discipline or industry to solve alone. For more information, visit: www.hbs.edu/about/initiatives/ .

Position Description

The Coordinator is a vital member of the HCI team who supports the Initiative’s core activities and works closely with all members of the HCI team. Areas of focus include the implementation of life sciences programs and activities, including the Blavatnik Fellowship program, HCI social media communications, and as well as working collaboratively with other administrative departments to leverage HBS resources. The ideal candidate will excel in a dynamic community that values and pursues equity, excellence, and collaboration in our work. Major areas of responsibility include:

• Support and/or lead the administration of components of the Blavatnik Fellowship program. Activities will include oversight of logistics associated with the admissions, orientation and on-boarding fellows; on-going fellowship-related events and reunions; program marketing and outreach; and collaboration with partners.
• Advance HCI social media efforts, including coordination and implementation of social media campaigns and exploration of other avenues for outreach.
• Contribute to HCI event planning for meetings, faculty seminars, advisory board meetings, regional alumni events, industry conference-based events, and student events (both online and in person). Activities may include room scheduling, catering logistics, media and technology services, vendor management, and publicity and marketing. Where appropriate, memorialize event content by preparing minutes, event debriefs, social media posts, or drafting news stories, in collaboration with HCI team.
• Support HCI and Blavatnik fellowship data management in Salesforce. Work with the Initiatives Core team to manage and maintain alumni and external contacts, organization information, the publications database, as well as generate and run reports.
• Assist in maintaining various HCI web pages with comprehensive department/program news and information;
• Serve as first-line contact for people interested in connecting with HCI, responding to phone, email, and walk-in inquiries.
• Provide general administrative coordination, including maintaining departmental records, managing department mailings, scheduling meetings with team/faculty, processing invoices, and reimbursements, etc.
• Take on specific projects based on HCI’s evolving needs.
• Be responsible for other duties as assigned.

Basic Qualifications

• High School Diploma, GED, or equivalent is required.
• 5+ years of experience in administrative support role(s) and/or related experience is required.
• Education beyond high school may count toward experience.
• A high level of proficiency in using technology to support complex administrative functions through Salesforce, Microsoft Office (Word, Excel, PowerPoint, and Outlook), mail merges, databases, social media, and web management is required.

Additional Qualifications and Skills

• This position requires a self-starter with excellent project management, communication (both written and oral), and interpersonal skills.
• The candidate should have strong professional judgement; know when to ask questions, and when to take the initiative.
• The ideal candidate is proactive and possesses the confidence to work independently, the integrity to handle confidential information with discretion, the ability to function as part of a team, and the skill to coordinate with multiple constituencies in a dynamic work environment.
• Strong problem-solving skills, attention to detail, and customer service skills are essential.
• Ability to manage time effectively, set appropriate priorities, take ownership of projects, and follow through on a consistent basis.
• Preference for candidates with an interest in health care.

Additional Information

This is a 35-hour/week, overtime-eligible position.

This position is approved for a 2-year term which begins on the person's first day of employment.

This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 3 days per week. Specific days and schedule will be determined between you and your manager.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.

About Us

Founded in 1908 as part of Harvard University, Harvard Business School (www.hbs.edu ) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration, Health Care

Department Office Location

USA - MA - Boston

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Department

HBS Initiatives

Annual Salary Range

$67,000 - $70,000, commiserate with experience

Union

55 - Hvd Union Cler & Tech Workers

Appointment End Date

30-Jun-2026

Pre-Employment Screening

Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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