College Adm Asst I--Dean of Careers Department

College Administrative Assistant I

Harold Washington College

City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city.  The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

 

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

 

Primary Objective: Under general supervision, performs administrative, personnel and or fiscal services in a college administrative unit; and performs related duties as required.

DUTIES & RESPONSIBILITIES:
1. Performs and oversees the performance of the personnel functions for the college administration.
2. Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.
3. Maintains a liaison between administration, faculty and students.
4. Composes correspondence and assists in the formulation of personnel practices and procedures.
5. Reviews material, supply and equipment requisitions and prepares expense vouchers.
6. Conducts studies to improve the efficiency of the operations within an organizational unit.
7. May assist in the interview process of applicants for clerical staff positions.
8. Adheres to CCC Customer Service Excellence standards.
9. Performs related duties as required.

QUALIFICATIONS:
1) Graduation from high school or the equivalent is required; two years of college supplemented by at least two years of progressively responsible clerical and administrative experience; or an equivalent combination of training or experience.
2) Considerable knowledge of the principles and practices of public and business administration. Considerable knowledge of department practices and procedures.

3.)Good knowledge of general office computer software.
4.) Ability to work and interact with the general public and college personnel. Ability to speak and write effectively. Ability to plan, assign and supervise administrative and clerical tasks.
5.) Good organizational skills. Good verbal and written communication skills. Good computer and keyboarding skills.

Additional Information