Clinical Site Coordinator

12-Apr-2024

School of Nursing - Operations

87835BR

University Job Title

Clinical Site Coordinator

Bargaining Unit

None - Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (P5)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Worksite Address

400 C28 Admin West Campus Drive
Orange, CT 06477

Position Focus:

Yale School of Nursing (YSN) is seeking a Clinical Site Coordinator to join the dynamic and growing Clinical Support Unit. YSN, located on the beautiful and sprawling grounds of Yale West Campus, is conveniently located near major highways. The Yale West Campus has a lot to offer including free parking, woodland walking trail, café and terrace dining, farm, The Barn at West Campus for special events, a fully equipped conference center, outdoor space to relax and unwind, wellness events (mindfulness exercise, to nature walks and yoga), and Fitness Center (free for the West Campus community)! Photo Gallery Tour | Yale West Campus

Reporting to the Director of the Clinical Support Unit, the Clinical Site Coordinator would be an integral part of the team responsible for coordinating all aspects of clinical placements for nursing students, including identifying suitable sites, negotiating agreements, and ensuring compliance with clinical requirements and regulations.

Improves, broadens, and preserves the pool of high-quality clinical placement opportunities. Proactively seeks out and forms collaborative partnerships with emerging regional healthcare providers, alumni, and other stakeholders to augment the diversity and quantity of clinical sites.   

Collaborates closely with Office of General Counsel (OGC) on matters concerning state nursing regulatory bodies (such as boards of nursing), addressing any discrepancies or uncertainties in statutes and rules related to licensure and educational activities outside of Connecticut.

Under the guidance of OGC, prepare and submit applications for new state authorization approvals and exemptions as required. Maintain accurate records of all state authorization approvals and exemptions. 

Provides consultation and recommendation on selection of sites and contractual implications.

Act as the main liaison for YSN faculty, students, and clinical sites, facilitating transparent and efficient communication to guarantee the smooth coordination of clinical placements.   

Ensure that all clinical affiliation agreements, documentation, and regulatory requirements are met, including health and safety standards, background checks, and immunization records.

Essential Duties

1. Enhances and expands the number and quality of clinical placement sites available to nursing students. Takes initiative to identify and collaboratively partner with new regional health care providers, alumni and other interested parties to increase the placement site base. 2. Responsible for coordinating, establishing, evaluating and maintaining site placements with faculty for nursing student clinical experience. Ensures appropriate, quality clinical experiences for students in the School of Nursing based on specified requirements, goals and practice specialty. 3. Develops new clinical site recruitment, collaborative relationships with existing site preceptors; Participates with faculty in clinical scheduling, clinical contacts and site visits. 4. Provides consultation and recommendation on selection of sites and contractual implications. Keeps an up to date database and communicates information about clinical agency needs and any specific contractual requirements to faculty and staff to foster productive and ongoing clinical placement relationships. 5. Conducts first level program reviews of all new incoming clinical contracts sent by clinical agencies; Works closely with the Division Chair and the Office of General Counsel to coordinate the legal review of the documents, and maintain good communication with the clinical agency as the contract is negotiated. Participates in contract negotiations and finalization. Ensures that final documents are received and are complete. 6. Works closely with the Business Office as required to ensure all financial and risk management implications are identified, reviewed and addressed. 7. Directs the recruitment of new clinical agency sites and preceptors. Visits potential agencies to evaluate resources, available preceptors, client population served, clinic mission and goals and range of clinical services provided. Makes recommendations regarding best use of site to faculty. 8. Develops and maintains operating protocols for site recruitment and visits. Maintains and evaluates current clinical sites. Monitors trends in preceptor/site strengths and concerns across all specialties. 9. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in relevant field and four years related experience in a health care or educational setting or equivalent combination of education and experience.

Required Skill/Ability 1:

Excellent oral and written communication, interpersonal and networking skills. Strong organizational skills and attention to accuracy, detail and follow-through. Ability to work independently, multi-task, use good judgment, work under pressure and meet deadlines.

Required Skill/Ability 2:

Superior customer service orientation. Demonstrated ability to negotiate, creatively problem solve and interact within diverse agency settings. Demonstrated history of positive attitude and collaborative work with diverse populations in team environment approach.

Required Skill/Ability 3:

Proficient computer skills and demonstrated knowledge of data management information systems including MS Access databases.

Required Skill/Ability 4:

Demonstrated ability to meet deadlines and follow schedules.

Preferred Education, Experience and Skills:

Previous experience in nursing education, clinical coordination, or healthcare administration. Knowledge of regulatory requirements and best practices related to clinical placements in nursing education.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus